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Finance & Budget Analyst II
Job Description
Posting Details
Position Information
| Job Title | Finance & Budget Analyst II |
|---|---|
| Position Number | 500330 |
| Vacancy Open to | All Candidates |
| Department | AAH REDE Office of Research Admin |
| Department Homepage | https://rede.ecu.edu/ora/ |
| Advertising Department | GRANTS AND CONTRACTS |
| Division | Academic Affairs |
| Classification Title | Finance & Budget Analyst II |
| Working Title | Finance & Budget Analyst II |
| Number of Vacancies | 1 |
| Full Time Equivalent (FTE) | 1.0 |
| Full Time or Part Time | Full Time |
| Recruitment Range | $58,500 - $64,790 |
| Position Location (City) | Greenville |
| Position Type | Non-Faculty |
| Job Category | Non-Faculty Audit Business & Finance |
| Organizational Unit Overview | The Office of Research, Economic Development and Engagement (REDE) is responsible for research policy and integrity, research administration and sponsored project contract negotiations across ECU and it leads economic and community engagement initiatives including partnerships with public sector agencies, industry, military, and other organizations in pursuit of scholarly activities, economic development, and community engagement. The Office directs new intellectual enterprises, including technology transfer. REDE is responsible for the following units under its umbrella: Office of Engaged Research, Office of Continuing and Professional Education, the Institutional Animal Care and Use Committee, Office of Human Subjects Protections, Office of Licensing and Commercialization, Office of National Security and Industry Initiatives, Office of Postdoctoral Affairs, Office of Regional Development, Office of Research Administration, Office of Research Development, Office of Research Integrity and Compliance, Office of Undergraduate Research, the Small Business and Technology Development Center and Compliance Monitoring and Strategic Initiatives. |
| Job Duties | The Finance & Budget Analyst will serve as one of several financial professionals within the post-award unit in the Office of Research Administration. They will work closely with campus faculty, project directors and administrative staff in monitoring expenditures and project activities in conformance with sponsor, university and auditor requirements. The Finance & Budget Analyst manages an assigned portfolio of sponsored projects and is the primary contact for questions from campus faculty and staff related to that portfolio. They will serve as a liaison to other institutional offices, sponsors and auditors, as needed, related to project terms and conditions, expenditures, business procedures, cash management, regulatory requirements, reporting procedures and other sponsored projects activities. Job duties will include, but not be limited to: Banner Fund Oversight/Maintenance and Transactional Review – 40% Maintain and provide oversight on Banner system funds for portfolio of projects. Banner maintenance may include entering the project data in the accounting system and establishing fund and fund attributes, allocation of budget categories, processing of financial transactions and monitoring cash management and fund balances. Maintenance may include any/all activities related to the fund monitoring including approving EPAFSs, processing redistributions of payroll and processing position change forms. Assist award set up team for final closeout. Review of budgets and expenditures to assure compliance with applicable rules and regulations. Pre-approve some transactional documents and will post-review expenditures for project restrictions. Monitor expenditures for compliance with sponsor allowability, allocability/relatedness, reasonableness, timeliness, funds availability and other sponsor requirements. Internal & External Sponsored Award Post-Award Communications – 25% Communication with campus faculty and staff, other institutional offices, sponsor agencies and auditors related to specific project activities. Serve as a primary point of contact for sponsors, auditors and campus stakeholders for the assigned portfolio of projects. Award Reporting and Invoicing – 25% Preparation of final and interim adhoc invoices and university and sponsor financial reporting. All reconciliations are based on expenditures incurred and sponsor requirements. Prepare sponsor financial reports and coordinate final cash reconciliation and Banner fund closeout. All activities are completed on a deadline basis. May use multiple forms/formats and on-line sponsor systems in submission of reports and cash requests. Operational Support and Planning – 10% Other supportive duties, as assigned. In addition to maintenance activities related to the specific portfolio, each Finance & Budget Analyst supports general functions and tasks related to the overall performance requirements of the office. Other activities may be assigned based on office workload or other operational priorities. Other activities may include (but not be limited to) invoicing, cash draws and cash management, sub-audit/monitoring, effort reporting, internal controls, systems keying, work-flow routing, scholarship/travel/PORT/JV or other internal system approvals, internal/external audit response, Banner quality control, compliance quality control, procedure/policy/workflow development and monthly/quarterly/annual/ad hoc management or audit reports. SPECIAL NOTICE TO APPLICANTS: This position may be eligible for Flexible Work Arrangements (FWA) under the ECU FWA Policy. Contingent upon available funding. |
| Minimum Education/Experience | Master’s degree and 1 – 2 years of experience; or Bachelor’s degree and 2 – 4 years of experience. |
| License or Certification Required by Statute or Regulation | None |
| Preferred Experience, Skills, Training/Education | Prefer previous ECU experience with Banner Finance and Banner HR. Prefer previous experience in a sponsored projects environment in a university setting. Detail-oriented and have good, independent judgement skills and creative thinking capabilities. Able to work well in a cooperative and coordinated team environment. An understanding of financial accountability, reporting, compliance oversight, audit procedures and professional ethics. |
| Special Instructions to Applicant | East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online. 2-3 original letters of reference are required for employment. Please be aware that if selected as a candidate of choice, an automatic e-mail will be sent to the individuals entered by the applicant in the References section in the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement. Applicants must be currently authorized to work in the United States on a full-time basis. |
| Additional Instructions to Applicant | In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable. |
| Job Open Date | 02/08/2023 |
| Open Until Filled | Yes |
| Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date. | |
| Initial Screening Begins | 02/23/2023 |
| Rank Level | |
| Quick Link for Direct Access to Posting | https://ecu.peopleadmin.com/postings/59650 |
| AA/EOE | East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu . |
| Eligibility for Employment | Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |
| Office of Human Resources Contact Information | If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. |
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