Under limited supervision and as a member of the program support team, provides Allied Health Division programs and faculty clerical and administrative support, specifically focusing on tracking immunizations, division scheduling and arranging program events. This job requires a block of 4 to 5 hours daily with a set schedule.

Perform faculty/division support duties including, but not limited to:
· Track student and faculty compliance related to immunization and related clinical requirements.

· Assist with event scheduling, including arranging for location, parking and food for those attending.

· Schedule meetings as requested by the Associate Dean.

· Assist faculty in the classroom when needed, such as for assistance in class projects, testing, etc.

· Maintain updated desk reference manual.

Perform routine clerical functions and reception duties including, but not limited to:

· Answer, screen, and forward telephone calls.

· Copying, scanning, filing, shredding, printing, and other clerical duties as required.

· Greet and direct individuals arriving within the division office.

· Take meeting minutes.
Additional responsibilities:

· Produce finished quality memoranda, documents, correspondence, and reports.

· Working knowledge of Microsoft Office suite, Microsoft Teams and SharePoint.

· Other duties as assigned.

High school education or equivalent.
Training or experience in technology for an office setting.
Maintains and safeguards confidentiality including: student/faculty/staff personal information, personnel issues, interpersonal situations, and division-specific information.

College coursework or related work experience in an executive office support position or customer service setting.

Experience working in an educational environment.

Experience working in a post-secondary educational institution.

· Proficiency in using Microsoft Suite and Adobe products, specifically Excel, Word, Outlook and Adobe reader.

· Communicate effectively internally and externally representing the division and college.

· Works well both individually and in a team.

· Self-motivated and flexible.

· Eager and willing to learn.

· Good time management.

· Excellent writing skills, including spelling, grammar, and proofing

· Mathematical competency in adding, subtracting, multiplication, division, and percentages

· Attention to detail

· Displays a positive, uplifting, and supportive demeanor with others in written and spoken communication.

· Completes work within established timelines.

· Maintain a calm presence in a fast-paced demanding environment.

· Able to transition between tasks quickly, efficiently, and effectively.

· Maintain records (electronic and paper) efficiently and effectively within established protocol.

· Possesses good time management, organization, and critical thinking.

· Proficient with Outlook, Word, Excel, internet use, and can navigate the SLCC website.

· Utilizes effective interpersonal problem-solving and public relation skills with a variety of people.

· Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.

Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.