Deputy Division Manager for Finance

Job Description


Full Time


Job Summary

Uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels.

Reporting to the Cardiology Division Manager, the Deputy Division Manager for Finance is critical to the daily operations of the Division.  The incumbent is responsible for overseeing the effective and efficient budgetary and financial management of the Division’s non-sponsored resources encompassing $32M that is a mix of funds flow (profees), Division gifts, Faculty gifts, endowment income, discretionary funds, professional service agreements and contracts, and financial commitments to faculty for recruitment and retention.  Incumbent is responsible for ensuring successful internal controls; compliance with gift and endowment restrictions; compliance with UC, campus and DOM policies and procedures; continual process improvement; and risk management.  Incumbent serves as a resource for guidance within the Division, particularly on UC, DOM, and division policies, with a  concentration on financial and administrative management requirements related to UC accounting, purchasing, travel reimbursement, gifts and endowments, and capital assets policies and procedures.

Responsibilities include oversight of the annual budget preparation; oversight of the monthly reports used by the Division Manager and faculty in decision support; preparation of the annual faculty incentives for clinical, research and teaching activity; preparation and distribution of the monthly individual physician key performance indicators reports with cFTE-based wRVU targets, and maintance of the expected clinical effort and individual funding tracking systems.  Incumbent serves as a resource for guidance, with oversight of prospective and retroactive funding updates for faculty and staff; oversight of clinical pay plans and payments; oversight of ledger verification; approval of journals; oversight of purchasing; oversight of reimbursements; oversight of capital asset inventory; oversight of overdraft resolution.  Leads in the creation, maintenance and reporting of operational and budget processes, and finance planning.  Leads in the development and monitoring of policies and procedures for Division operations.

Responsible for oversight of the non-sponsored finance unit.  Responsible for leading development and implementation of optimal workflows, and facilitating collaboration and sharing of best practices within the Division for related workflows and/or activities, such as purchasing, reimbursement, and ledger reconciliation.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Division of Cardiology is one of the largest clinical, research and training divisions of the Department of Medicine (DOM) at UCSF.  Within the Division are sub-specialty sections for:  Adult Congenital Heart Disease; Advanced Heart Failure, Transplant, and Pulmonary Hypertension; Cardiac Electrophysiology; Cardio-Oncology and Immunology; Critical Care Cardiology; Echocardiography and Cardiac Imaging; General Cardiology, Interventional Cardiology; and Prevention.  The Division runs several clinical practices in multiple sites, conducts basic and clinical research, and educates medical students, residents, clinical fellows and postdoctoral scholars through ACGME as well as non-ACGME training programs with rotations spanning the Parnassus and Mission Bay campuses, Zuckerberg San Francisco General Hospital, and the San Francisco Veterans Affairs Medical Center.  In addition, the Division has significant and complex financial and administrative relationships with the Department of Medicine (DOM) and the UCSF Medical Center, as well as large patient care programs in the sections noted above, large clinical, Federal, and privately supported research programs and several faculty laboratories.  The Division has over 60 full-time faculty, 2 MSP physicians, 12 non-faculty academics, 36+ clinical fellows, 7 post-doctoral research fellows, and 70+ research support and administrative staff. 

Required Qualifications

  • Advanced degree in related area five or more years of relevant experience and / or equivalent experience / training
  • 5 years of experience in administrative analysis or operations research
  • 4 years of experience with fund accounting
  • 4 years of experience with financial oversight and monitoring of program expenses
  • Advanced knowledge of finance policies, practices, and systems
  • Ability to identify, collect, and analyze information from multiple sources
  • Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner
  • In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports
  • Advanced interpersonal skills at all levels within the organization including verbal and written communication, active listening, persuasiveness, advising and counseling skills; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high-volume environment
  • Ability to adapt to changing priorities
  • Ability to function as a member of a team
  • Advanced knowledge and understanding of internal control practices and their impact on protecting University resources
  • Demonstrated experience in managing large and complex projects from inception to completion on schedule           
  • Demonstrated knowledge and expertise in accounting and budgetary control procedures
  • Ability to prepare and present complex quantitative analyses, including financial projections and budgets
  • Independent and strong critical thinking skills paired with strong skills in teamwork and excellent judgment in determining priorities and what decisions need to be moved to a higher level; work under deadlines, and manage multiple priorities at once
  • Demonstrated exceptional planning, problem solving, and decision-making skills
  • Excellent quantitative and analytical reasoning ability
  • Demonstrated ability to skillfully collaborate as part of a unit/team as well as within the organizational structure
  • Demonstrated ability to use discretion and maintain confidentiality
  • Prior experience in a “lead” role providing direct supervision

Preferred Qualifications

  • Comprehensive understanding of university policies, rules, regulations, procedures, and practices, particularly in regards to internal controls, budget, accounting and fund management
  • Proficiency and strong knowledge of handling of professional fees, division/department gifts, faculty gifts, endowment income, discretionary funds, professional service agreements and contracts, and financial commitments to faculty for recruitment and retention
  • 2 years supervisory experience in a higher education setting
  • Prior experience in an academic environment
  • Prior experience and proficiency working with UCPath, MyReports, PeopleSoft Journals, PeopleSoft Asset Management, PeopleSoft Research Administation, MyExpense, BearBuy, GLV, PeopleConnect, PLUS, HBS, and other UC software/systems

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title


Job Category

Financial, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)


Flexible (combination of onsite and remote work), Parnassus Heights (SF)

Additional Shift Details

Monday-Friday 8:00am-5:00pm; off-site/remote primarily with some on-site

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