Job Description

• Assists students and external parties in making the proper connections in the Area, School, or University to address their needs;
• Works with appropriate Dean’s office staff on financial, personnel, and other administrative matters such as travel, eVA orders, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests;
• Remains current on all School of Business and University policies;
• Updates Area website content;
• Manage calendar of Area events and ensure event information is communicated both within the area and to appropriate School teams (i.e., Marketing and Communications, Advancement Office and Dean’s Office) to ensure Area events are being properly market to internal and external stakeholders;
• Attend trainings on essential job-related functions and systems as specified in the employee developmental plan. Share findings from training sessions with Dean’s Office staff and fellow Area Support staff to understand/assess relationships of School of Business policies and procedures with University Guidance; and
• Assists with the training of new Area Support staff as requested by the School of Business Dean’s Office.

• Prepares and tracks all financial requests that require Area Chair approval;
• Reconciles Dean’s Office financial reports with Area records;
• Prepares budgets for expenses per faculty member when required;
• Provides updates to Chair of any Area, School, and University events and activities;
• Schedules appointments for Area Chair, including virtual* and in-person meetings. *Using the university approved platforms;
• Advises the Chair on suggested organizational improvements for Area;
• Provides administrative support for the recruiting of new full time faculty, graduate assistants, and hourly staff (as needed) using the job applicant tracking system;
• Assist Area Chair in coordinating activities with Adjunct faculty;
• Assists the Area Chair in responding to external constituents; and
• Executes other duties and responsibilities as assigned by Area Chair.

• Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material;
• Processes all copy and print service requests;
• Orders text books for faculty each term;
• Processes supply and other orders through eVA system;
• Assists in the recruiting of graduate assistants using the job applicant tracking system;
• Administers all aspects of faculty recruitment using the job applicant tracking system;
• Coordinates office/work station set up and orientation for new faculty members and graduate assistants;
• Assists faculty members with operational (not technical) aspects of systems including email, Patriotweb, WebCT, virtual meetings using university approved platforms, and other job related systems;
• Arranges logistics of all Area events and candidate visits;
• Prepares travel authorizations and reimbursements for all Area faculty/faculty candidates as required and makes associated arrangements;
• Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the School of Business;
• Coordinates monthly Area faculty meetings and disseminates information through Area;
• Maintains Area files for faculty members and ensures proper records retention and disposal; and
• Assists the Dean’s Office with the on-boarding of adjunct faculty.

• Provide mentoring, training, knowledge and advice to other School of Business Administrative Associates on topics that span across all job duties;
• In the first three months after a new Administrative Associate joins the School of Business, meet with them regularly to provide guidance/training on job duties and continue to be a resource for them thereafter; and
• Provide job coverage when other administrative associates are out of the office.

• High School Diploma or equivalent;
• Excellent oral and written communication skills;
• Well organized, self-starter, sound interpersonal skills;
• Experience in an administrative setting;
• Ability to follow through and complete tasks;
• Must be able to work both independently and as a member of a team; and
• Technical Skills: Microsoft Office.

• Bachelor’s degree or equivalent combination of education and experience;
• Knowledge of University programs, policies, and procedures;
• Knowledge of all relevant software related to job responsibilities (i.e., Sedona, job applicant tracking system);
• Understanding of area and office organization and School of Business administration; and
• Strong administrative background in a University setting.

Special Instructions to Applicants

For Full Consideration, Apply by: 02/21/2023

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