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Evening Secretary/Textbook Coordinator - Temp Level 2

Mesa Community College

Job Description

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?  

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

  • Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
  • Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
  • One of the largest community college systems in the country
  • 2020 Healthy Arizona Worksites Program recipient
  • Named 19th Best Employer for Women by Forbes
  • 2019 No. 42 in Arizona’s Best Employers

Campus Statement

At Mesa Community College, diversity, equity, and inclusion are core values. We honor the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, socioeconomic background, immigrant status, language, religion, sexual orientation, gender identity, age, disability, veteran status, nationality, and intellectual perspective, enrich the college community. We continuously adapt and respond to differences with a single focus - to create a welcoming, safe, equitable, and inclusive environment that ensures all students and employees have the support and knowledge to succeed and thrive. MCC is committed to building and sustaining a workplace that reflects our community and student population. Our goal is that our students and employees have the knowledge and skills necessary to excel, lead, navigate, and thrive in a diverse world.

Job Summary

The evening secretary is responsible for creating and maintaining textbook information for the Social & Cultural Science departments and for ordering desk copies for faculty as requested. This position is also responsible for making sure the front office is run smoothly and professionally and for providing assistance to all visitors, students, faculty and staff.

Essential Functions

● Monitor Front Desk by providing assistance to and greeting all visitors, including students, faculty, staff, and the general public in a professional and welcoming manner; answer and        screen phone calls in a polite and professional manner; assist in calling students when classes are canceled or if there are class schedule changes

● Ordering desk copies and adopting textbooks for faculty and maintaining the textbook database for both departments

● Perform enrollment services such as enrolling students in classes or swapping classes for students

● Assist office staff and faculty with daily operations including document processing such as scanning documents or making copies and distributing mail

● Provide office support as needed; other duties as assigned such as room scheduling and entering maintenance work orders using School Dude

● Close up the office at the end of day; ensure that all areas are secured/locked, lights off, etc.

● Performs other duties as assigned

Minimum Qualifications

● Strong interpersonal communication skills, including the ability to maintain a courteous, friendly mannerism when working with students, faculty and staff

● Demonstrate organizational skills, proper use of grammar & punctuation; must be detail-oriented

● Intermediate level of experience with programs including Word, Excel, Google Docs and Sheets

● Experience working in an office setting and utilizing office equipment

Desired Qualifications

● Experience with PeopleSoft Student Information Systems (SIS)

● Experience scheduling classrooms and reserving conference rooms using 25 Live

Special Working Conditions

● Travel to campus during interview/selection process will be at candidate’s own expense

● May require working remotely

● May require prolonged periods of viewing a computer screen

● May be required to lift or carry up to 25 pounds

How to Apply

Please email a copy of your resume and cover letter (including why you are qualified for this position) to: Annalisa Alvrus at

Please ensure your resume and cover letter provide the following items:

  •  Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
  •  Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, indicate full or part time experience for each position held and name of employer for each position.

*Please mention you saw this ad on AcademicJobs.*

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