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Department Administrator Supervisor, Math & Computer Science

Rutgers University

Job Description


Position Details


Position Information


Recruitment/Posting Title Department Administrator Supervisor, Math & Computer Science
Job Category Staff & Executive - Administrative & Support - Management
Department SASN -Math & Computer Science
Overview
The Department of Mathematics and Computer Science at Rutgers University-Newark offers undergraduate degrees in Mathematics , Applied Mathematics , and Computer Science in the Newark College of Arts and Sciences and in the University College. The Department also offers a Ph.D. in Mathematical Sciences . This is a joint Ph.D. program with the New Jersey Institute of Technology. Here, combined graduate faculties from both institutions provide research opportunities in a variety of fields including: Algebra, Analysis, Data Science, Geometric Group Theory, Kleinian Groups, Low-dimensional Topology, Mathematical Physics, Number Theory, Representation Theory and TeichmŁller Theory. For more information, please visit: https://sasn.rutgers.edu/academics-admissions/academic-departments/mathematics-computer-science .
Posting Summary
Rutgers University- Newark (RU-N), an urban public research and anchor institution, located in Newark New Jersey, a city of promise is seeking a Department Administrator Supervisor, Math & Computer Science. Reporting to the Chair of the Department of Mathematics and Computer Science, School of Arts and Sciences-Newark (SASN), this position serves as the chief non-academic officer of the Department.
This position is responsible for and not limited to the following.
  • Provides administrative leadership and support for academic and non-academic functions, oversees staff, accounting and budgeting, purchasing, personnel, facilities, student support, events, and all administrative, operational, and financial functions, building and oversees a team and ensures an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders
  • Coordinates assigned administrative functions and daily operations for the Department, including supervision of employees; oversight and assignment of Department workflow; academic and student support; space and facilities assignment and maintenance; purchasing; and policy administration
  • Manages the collection, revision, and flow of information
  • Responsible for departmental accounts, internal and external grants, faculty research funds, and other financial matters
  • Analyzes and reviews financial data, prepares financial documents and reports for internal and external purposes
  • Provides assistance to faculty and graduate students in developing research and fellowship proposals, including providing assistance for developing budgets and other business- or administrative-related aspects of applying for grants and the administration of the post-award process and reporting
  • Maintains records on expenditures and regularly reconciles accounts and reviews University reports to ensure that accounts are within budget
  • Assists in administrative aspects of all faculty recruitment, evaluations, reappointments, and promotions
  • Interacts extensively with the University community, students and prospective students, the public, and external agencies and organizations
  • Carries out routine and non-routine tasks with occasional review of work outputs by Chair, graduate and undergraduate directors and coordinators, and Business Manager III
  • Must be able to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Department, SASN, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 61813.000
Annual Mid Range Salary 78240.500
Annual Maximum Salary 94668.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Requires a bachelorís degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration
  • Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy, including Microsoft Office Suite and use of databases

Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously and function autonomously with limited supervision
  • Ability to assess situations quickly and proactively identify and implement solutions to problems
Preferred Qualifications
  • Supervisory experience strongly preferred
Equipment Utilized
  • Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS, RAPSS, Researcherís Dashboard, HCM, ECRT, SASN appointments system, Blackboard, Grad Portal, Sakai, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for academic and student support, grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, web and social media, and all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environment
  • Fast-paced, deadline-driven, stakeholder-focused, confidential, team environment with requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with a wide variety of individuals and stakeholders at all levels of the University community
  • Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis. Department has a joint program with the New Jersey Institute of Technology (NJIT)
Special Conditions

Posting Details


Posting Number 23ST0337
Posting Open Date 02/06/2023
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements


Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidateís offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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