Job Responsibilities:
 - Schedule and organize RDMC staff’s on- and off-site meetings, teleconferences, appointments, team-building activities and gatherings
- Take minutes at meetings as needed.
- Assist in scheduling and arranging travel plans for RDMO staff.
- Provide support with correspondence, mail, faxes, and photocopying for RDMO staff.
- Provide support for purchasing, invoicing, and financial transactions through RASR and with the business services office.
- Courier to Central Offices, as needed.
- Prepare FedEx mailing labels and packages for shipping and track packages to destinations.
- Gather and maintain updated staff contact information, CVs and biosketches.- Maintain functionality of the RDMC workspaces, including organization (and replenishment) of materials needed for training, consulting, and research
- Manage incoming and outgoing delivery of mail; monitor changing Institute staff to create and update mailboxes as needed.
- Provide technical assistance related to electronic scheduling of resources (conference rooms, car/van, electronic equipment, etc.).
- Serve as primary public contact for information and schedules and assist with phone coverage for office as needed.
- Coordinate assignment and distribution of keys and after-hours access to the building (via One Card) through Davis Library staff.
- Provide support for RDMCs training and consulting activities, including organizing office luncheons.- Coordinate sub-contracts and renewals for RDMO
- Support invoicing and billing for RDMO projects
- Manage communications with Global Dataverse Community Consortium members
- Coordinate DataCite contract
- Manage DOI assignments and create/edit repository credentials for assignment of persistent identifiers

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

 - Demonstrated interpersonal skills and ability to work collaboratively in a team-oriented environment.
- Demonstrated ability to work independently and meet strict deadlines.
- Demonstrated ability to supervise and manage other employees.
- Strong problem solving and prioritization skills, and the ability to escalate when appropriate.
- Demonstrated ability to efficiently perform, manage, and coordinate a large volume of calendar management and administrative tasks with careful attention to detail.
- Excellent written and verbal communications skills.* Communication and Marketing – Ability to convey information using standard written formats. Excellent written and verbal communications skills. Ability to communicate information clearly to others about meetings, services, processes, and procedures using prescribed or established guidelines. Demonstrated interpersonal skills and ability to work collaboratively in a team-oriented environment. Customer-focused attitude; dedication to providing optimal service to internal and external customers. Demonstrated ability to foster relationships with colleagues, clients, and customers at varying levels internal and external to the University. Ability to communicate, in written and oral form, detailed and technical program information, guidelines and standards/statutes/codes/regulations to various audiences to ensure that they understand the information and the message, and to seek compliance. Ability to deliver presentations suited to the characteristics and needs of the audience such as negotiating solutions among different parties.
* Information/Records Administration – Ability to coordinate varied records processing activities requiring the application of well-defined policies and procedures. Ability to prepare and review information for completeness and accuracy.
* Work Coordination – Ability to coordinate tasks and establish priorities. Demonstrated ability to work independently and meet strict deadlines. Strong prioritization skills and ability to escalate when appropriate. Demonstrated ability to efficiently perform, manage, and coordinate a large volume of calendar management and administrative tasks with careful attention to detail. Demonstrated ability to multitask and remain organized in a dynamic office environment. Must be able to work on several projects simultaneously, with minimal supervision and frequent interruptions.
* Problem Solving – Ability to identify and solve problems that have established precedents and limited impact. Ability to compile and organize financial information and other data.
* Office Technology – Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Data management proficiency.
* Professional Knowledge and Program/Project Administration – Knowledge of the specific program area(s). Ability to keep current with developments and trends in areas(s) of expertise. Ability to coordinate and administer program(s)/project(s), activities, and protocols. Ability to manage resources and budget. Ability to prepare and manage contracts and grants. Ability to monitor activities and assess risk and quality control associated with the program.

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

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NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.



If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.



Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.



NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.