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Business Officer
Job Description
Posting Number
PG192388EPInternal Recruitment
NoWorking Title
Business OfficerAnticipated Hiring Range
Commensurate with education and experienceWork Schedule
Monday-Friday; 8am - 5pmJob Location
Raleigh, NCDepartment
JuntosAbout the Department
The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
DASA Reimagined 2022-2028 – a strategic plan to guide our future
Mission – At our core, we promote the success of the whole student. We anticipate and respond to the needs of all NC State students and intentionally co-create an equitable and inclusive campus environment and academic experience that supports students, faculty, and staff in achieving their full potential.
Vision – to unlock opportunity through equitable access to supportive, enriching, and transforming higher education experiences for students, staff, and faculty.
Values – CURIOSITY ~ EMPATHY ~ COLLABORATION ~ EQUITY and ACCESSIBILITY ~ INTEGRITY ~ TRUST
In DASA, we take personal and collective responsibility to use inclusive decision-making to advance and embed equity, diversity, inclusion, and belonging in everything we do.
NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina. The Division of Academic and Student Affairs is the place to work for faculty and staff who are passionate about promoting the success of the whole student.
To support the North Carolina State University (NCSU) Juntos Program, established in 2007. Today Juntos is a national program implemented in sixteen states, and the NCSU Juntos office leads this growing effort.. Juntos (pronounced “Who-n-toes”) means “Together” in Spanish and works to unite community partners to provide Latino 8-12th students and their parents with the knowledge, skills, and resources to support academic success and encourage families to work together to gain access to post-secondary options. Visit https://juntos.dasa.ncsu.edu/juntos-nc/ for more information.
Essential Job Duties
The Business Officer provides compliance oversight and budget management for the Juntos program, including Federal, State, and National-level work. This will include Foundation, Trust Fund, receipt accounts, national Juntos Consortium and county, local, state and federal appropriated accounts equaling approximately $10M. The Business Officer will lead pre and post-award budget development in consultation with the Juntos leadership for grant submission while analyzing and recommending budget expenditures for long-range projections for all grant programs. In addition, the position will provide day-to-day support for general business operations.
The Business Officer position’s primary responsibilities will include:
- Lead and manage the Pre Award and Post-award process for Juntos in partnership with DASA Finance, Sponsored Programs, and Contracts and Grants;
- Oversee the post-award process to ensure compliance with funder and University protocols; Including but not limited to Project Modification Requests (PMR), Salary Distribution Change (SDC), Journal Vouchers (JV), monthly reconciliations and closeouts for multiple grants, foundations, trust funds, and state-appropriated accounts;
- Independently conduct responsibilities involving personnel management, entering and approving travel, reconciling P-cards, payroll, purchasing, and other day-to-day business functions as assigned for Juntos;
- Monitor biweekly payroll to ensure actions have been entered correctly;
- Monitor Monthly payroll to ensure correct entry;
- Interpret, modify, and/or develop policies and procedures for the grant program for efficient financial management, which will translate to implementing procedures with program staff. Consult with the Director on budget expenditures for annual and long-range strategic budgetary planning;
- Develop budgets for grant submission ensuring federal compliance for grants and alignment with the grant narrative;
- Determine and respond to issues and/or discrepancies involving guidelines for allowable and unallowable costs to ensure the university’s compliance;
- Act as liaison between DASA Finance, CALS, Sponsored Programs, Contracts and Grants, and other funding sponsors and partners regarding budget reports and regulations associated with Juntos Programs and providing support to the Juntos Director;
- Make recommendations for procedures based on an annual assessment process;
- Determine and respond to issues and/or discrepancies involving federal & other funding sponsor guidelines for allowable and unallowable costs to ensure the university’s federal compliance which will require expanded knowledge of regulations for at least four different types of federal programs;
- The Business Officer position will require unique and more specialized knowledge of regulations and policies (allowable and unallowable costs and services).
Other Responsibilities
Other duties as assigned.
Minimum Education and Experience
Require post-baccalaureate credentials plus 1-2 years experience; a bachelor’s degree and 2-4 years experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications
- Progressively responsible experience with contracts and grants, including managerial roles and experience with knowledge of uniform guidance;
- Proficiency in Access and/or other database management software;
- Proficiency with standard office software, including Microsoft Word, Microsoft Excel, and Adobe Acrobat; and adaptability to the ever-changing technology within the University;
- Experience with contracts and other external funding vehicles, as well as proficiency in the use of databases;
- Good verbal and written communication skills;
- Must be a self-starter and willing to take the initiative to perform responsibilities independently;
- Strong organizational and analytical skills.
Preferred Qualifications
- Experience w/Google Mail and PeopleSoft preferred;
- Experience using the National Science Foundation’s FastLane database, Grants.gov, or other federal government electronic systems;
- 3+ years of progressively responsible experience in contracts and grants office, including managerial roles and experience with knowledge of uniform guidance;
- CRA certification preferred.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
02/03/2023Special Instructions to Applicants
Please upload your resume, cover letter, and contact information for three (3) professional references.
Position Number
00109749Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment ID
240406 - JuntosAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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