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Coordinator of Fraternity and Sorority Life
Job Description
Posting Number
PG192390EPInternal Recruitment
NoWorking Title
Coordinator of Fraternity and Sorority LifeAnticipated Hiring Range
$40,000Work Schedule
The FSL office is open from 8am – 5pm. Work requires regular nights and weekends.Job Location
Raleigh, NCDepartment
Fraternity and Sorority LifeAbout the Department
The Division of Academic and Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
DASA Reimagined 2022-2028 – a strategic plan to guide our future
Mission – At our core, we promote the success of the whole student. We anticipate and respond to the needs of all NC State students and intentionally co-create an equitable and inclusive campus environment and academic experience that supports students, faculty, and staff in achieving their full potential.
Vision – to unlock opportunity through equitable access to supportive, enriching, and transforming higher education experiences for students, staff, and faculty.
Values – CURIOSITY ~ EMPATHY ~ COLLABORATION ~ EQUITY and ACCESSIBILITY ~ INTEGRITY ~ TRUST
In DASA, we take personal and collective responsibility to use inclusive decision-making to advance and embed equity, diversity, inclusion, and belonging in everything we do.
NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina. The Division of Academic and Student Affairs is the place to work for faculty and staff who are passionate about promoting the success of the whole student.
The Department of Fraternity and Sorority Life prepares students for society through a values-based fraternal experience. Our work impacts the student experience in three ways: Chapter Services, Council and Community Development, and Living and Learning Environments. A dynamic team of professionals, including a Director, two Associate Directors, two Assistant Directors, and two Coordinators, execute the vision to inform the work. Our team advises recognized fraternities and sororities, their governing councils, and manages Greek Village housing, while providing programs to enhance leadership development and to educate the Fraternity/Sorority Community of over 3,000 students.
Essential Job Duties
Coordinators are part of a collaborative team approach and have dual reporting to both Associate Directors. The Coordinator positions are live-in, and provide support for Chapter Services initiatives, and share responsibilities for the following areas and essential job duties:
Living and Learning
- Live-in responsibilities for either Greek Village Apartments (146 residents) OR Greek Village Townhomes and Chapter Commons (132 residents/9 chapters)
- Serve as a communication link between Fraternity and Sorority Life, the organization’s House Corporation (if applicable), and residents.
- Policy Enforcement
- Implement and enforce the Code of Student Conduct as applicable to University residents and assist chapter officers as needed with organization policy.
- Consult with the Associate Director to refer cases to the Organizational Standards Board, Department of Fraternity and Sorority Life, or the Office of Student Conduct.
- Crisis Management
- Participate in an on-call rotation providing emergency response to Greek Village housing.
- Counsel students and respond to crises that may occur in the facilities.
- Make appropriate referrals to University support services ie, Student Health, Counseling Services, and Ombuds services.
- Practice effective communication with University administration, Organizational Leadership and if applicable emergency personnel.
- Facilities
- Serve as a liaison with the Facilities Office to ensure safety and maintenance of the residential facility.
- Work with the Fraternity and Sorority Life Administrative Specialist to maintain accurate room rosters and key logs.
- Coordinate and direct the opening and closing of the house.
- Facilitate health and safety room inspections each semester.
- Manage front desk coverage and mail service for residents of GV Apartments including supervision of onsite student workers.
- OR Oversee Chapter Commons dining, serving as a liaison between food service provider, residents, and Fraternity and Sorority Life
Chapter Services
- Under the direction of the Associate Director of Chapter Services, coordinate and assist in the facilitation of chapter officer trainings covering compliance with the following Fraternity and Sorority Life expectations/programs: Membership Procedures, Standards Program Requirements, and Chapter President Roundtables
- Meet regularly with chapter officers each semester assist officers in developing and pursuing chapter goals, membership growth and development, chapter management, and chapter progress on the Fraternity and Sorority Life Standards Program
- Meet with chapter recruitment/intake chairs to provide advisory support for chapter outreach, recruitment, retention, and overall best practices in membership development while monitoring compliance with applicable policy including oversight of new member presentations
Programs
- Serve as Primary advisor to the Order of Omega Honors Society, meeting regularly with organization officers to support their individual growth, programming efforts, and organizational recruitment and membership development
- OR provide leadership to AOD and Risk Mitigation strategies
- Collaborate with University AOD team or FSL Certified Peer Educators to provide intentional learning outcomes and member education as part of the EPIC training program.
- Manage social event registration process and organization risk reduction/social host training.
- Arrange program logistics for Greek Leaders Retreat, Greek Awards, Expansion/Extension efforts, etc.
- Assist IFC Tailgate Committee at a minimum of 2 home NC State football tailgates during the fall semester.
Administration
- Collect Verification of New Member Forms per Membership Policies, Rules, and Regulations
- Manage year round submission of materials and compile annual organization reports and community statistics outlining Standards Program outcomes
- Manage administration of Helper Helper to ensure accuracy of users, events, and tracking of service hours
- Prepare annual budget requests, bi-weekly staff reports and end of year documentation
- Serve on University Committees as needed, developing and maintaining collaborative relationships with campus partners and various stakeholders
- Perform other duties as assigned
Other Responsibilities
Other duties as assigned.
Minimum Education and Experience
- Bachelor’s degree with one year of experience with housing or fraternity/sorority life
Other Required Qualifications
- Google suite, Microsoft, communication, critical thinking, problem-solving, program coordination
Preferred Qualifications
- Master’s with one year experience with fraternity/sorority life or fraternity/sorority housing
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
02/03/2023Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please include as attachments a resume, cover letter, and contact information for at least 3 professional references.
Position Number
00109899Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal EmergenciesIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment ID
242301 - Fraternity and Sorority LifeAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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