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Business Services Coordinator-Journey
Job Description
Position Details
Position Information
| Job Title | Business Services Coordinator-Journey |
|---|---|
| Position Number | 947069 |
| Vacancy Open to | All Candidates |
| Time-Limited | No |
| Department Homepage | https://rede.ecu.edu/ |
| Advertising Department | RESEARCH, ECONOMIC DEVELOPMENT AND ENGAGEMENT |
| Division | Academic Affairs |
| Classification Title | 10739 Business Services Coordi |
| Competency Level | 2 - Journey |
| Working Title | Business Services Coordinator |
| Number of Vacancies | 1 |
| Full Time Equivalent (FTE) | 1.0 |
| Full Time or Part Time | Full Time |
| Recruitment Range | $31,888 - $49,710 |
| Anticipated Hiring Range | $41,650 |
| Salary Grade Equivalency | GN07 |
| Work Schedule | M-F |
| Work Hours | 8am-5pm |
| Position Location (City) | Greenville |
| Job Category | Staff - Office/Clerical |
| Organizational Unit Overview | The Office of Research, Economic Development and Engagement (REDE) is responsible for research policy and integrity, research administration and sponsored project contract negotiations across ECU and it leads economic and community engagement initiatives including partnerships with public sector agencies, industry, military, and other organizations in pursuit of scholarly activities, economic development, and community engagement. The Office directs new intellectual enterprises, including technology transfer. REDE is responsible for the following units under its umbrella: Office of Engaged Research, Office of Continuing and Professional Education, the Institutional Animal Care and Use Committee, Office of Human Subjects Protections, Office of Licensing and Commercialization, Office of National Security and Industry Initiatives, Office of Postdoctoral Affairs, Office of Regional Development, Office of Research Administration, Office of Research Development, Office of Research Integrity and Compliance, Office of Undergraduate Research, the Small Business and Technology Development Center and Compliance Monitoring and Strategic Initiatives. |
| Job Duties | The primary purpose of this position is to provide support for administrative, financial, and human resource functions within REDE. The person in this position must have knowledge of the office, university, UNC, and NC fiscal policies and procedures and must have the ability to apply this knowledge in the performance of daily/routine duties and be able to interpret and explain this information to internal and external stakeholders in a professional manner. The individual in this position must have the ability to work independently with interruptions and the ability to handle multiple tasks with close attention to detail and accuracy. Duties for this position will include, but not be limited to: · Managing purchasing and invoice payments · Processing contract renewals for systems supported by REDE · Managing spending for the units in REDE which includes state funds, institutional trust funds, foundation funds and grants funds · Reviewing time and effort for grant funds in REDE · Reconciling unit budgets monthly · Serving as administrator for the Startup Award program · Preparing cash transfers, budget transfers, budget loads, journal entries, direct pay forms, mass time entries, contractual services payment forms, dual employment forms, payroll redistributions and GURFEEDs · Processing Letter of Credit (LOC) draws for the Office of Research Administration · Processing daily deposits for the Office of Continuing & Professional Education and Lifelong Learning Program · Preparing quarterly and annual A/R reports for the Office of Continuing & Professional Education and Lifelong Learning Program · Serving as Kronos SuperAdmin · Preparing PeopleAdmin position modifications, posting requests, and hiring proposals · Preparing Personnel Change Forms (PCFs) and Electronic Personnel Action Forms (EPAFs) · Processing termination forms and leave payouts · Serving as approver for PORT requisitions and student EPAFs · Other duties as assigned |
| Minimum Education/Experience | Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. |
| License or Certification required by statute or regulation | None |
| Preferred Experience, Skills, Training/Education | Experience utilizing ECU’s financial and human resource systems such as Banner, Chrome River, ecuBIC, PeopleAdmin, and PORT. Two (2) or more years of finance and human resources experience. Working knowledge of university and state financial policies and procedures. Excellent communication skills and the ability to interact respectfully with all individuals in a diverse environment. |
| License or Certification required by the Department | None |
| Special Instructions to Applicant |
|
| Job Open Date | 01/30/2023 |
| Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. | 02/06/2023 |
| Open Until Filled | No |
| Quick Link for Direct Access to Posting | https://ecu.peopleadmin.com/postings/59553 |
| Alternate option | If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. |
| AA/EOE | East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu . |
| Eligibility for Employment | Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. |
| Office of Human Resources Contact Information | If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. |
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