01-Feb-2023

Wu Tsai Institute

79173BR

University Job Title

Administrative Associate

Bargaining Unit

None - Not included in the union (Yale Union Group)

Overtime Eligible

Overtime Eligible - (Yale FLSA Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Associate (P4)

Wage Ranges

Click here to see our Wage Ranges

Work Location

Central Campus

Worksite Address

1 Prospect Street
New Haven, CT 06511

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Administration

Total # of hours to be worked:

40

Position Focus:

The Wu Tsai Institute is an interdisciplinary neuroscience initiative at Yale University founded in 2021 with the mission to understand human cognition and explore human potential. Marking a strategic, cross-university investment by Yale, the Institute unites researchers, departments, and schools at 100 College Street, the Institute's home once it opens in summer 2023. The Institute stimulates research across disciplines such as biology, cognitive science, computer science, data science, engineering, neuroscience and psychology through funding mechanisms and access to state-of-the-art technology and resources. The Institute advances integrative and inclusive approaches to science through its fellowships and programming for faculty, students, and postdoctoral researchers across the Yale community.

Reporting to the Managing Director and working closely with the faculty leadership of the Institute, the Executive Associate at the Wu Tsai Institute provides centralized support for projects of high institutional priority, including but not limited to faculty hiring, governance, and signature meetings and events. Represents the Office of the Institute Director regarding administrative tasks with multiple offices, departments, and schools across the University as well as with external groups including security teams, media, and corporate entities. Drives smooth day-to-day functions of key leaders, including calendar management. The incumbent possesses a high degree of familiarity with the Institute’s mission and goals to effectively execute, position, and represent the Institute’s activities.

Candidates who provide a cover letter with their resume will be given priority consideration. Candidates should draw from the “Position Focus” and “Required Skills” sections of this posting for the specific nature of the role; the “Essential Duties” section reflects generic job responsibilities.

Essential Duties

1. Administers a department program, processes and/or workflows. Aligns with department mission and goals. 2. Works closely with department leadership and colleagues to help ensure success. Develops activities, monitors effectiveness, and identifies potential areas of improvement or change. 3. Manages administration including use of resources. 4. Conducts outreach and communications as needed. 5. Performs other duties as assigned.

Required Education and Experience

Bachelor's degree and one year of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Proven proficiency in executing on multiple and overlapping projects, working with high-level administrators/executives. Highly organized, detail-oriented, and thorough. Ability to prioritize and meet multiple deadlines and resolve complex issues using good judgment. Ability to work under pressure and with interruptions. Demonstrated reliability and dependability.

Required Skill/Ability 2:

Well-developed written and verbal communication. Prepare and format reports and/or presentation material. Ability to maintain strict confidentiality and deal in a sensitive manner with diverse groups of people with matters requiring discretion and good judgment. Ability to interact personably and professionally with groups and senior stakeholders.

Required Skill/Ability 3:

Track record of being dynamic and adapting to the changing needs of a growing organization. Ability to respond positively to unique, unforeseen, or unusual circumstances. Proven ability to understand and implement non-routine instructions and general policy statements.

Required Skill/Ability 4:

Support formal meetings. History of managing calendars of senior personnel and coordinating complex calendaring requests. Demonstrated proficiency and excellent customer service with making domestic and international travel arrangements and organizing meeting schedules and visit itineraries.

Required Skill/Ability 5:

Proficiency with office applications (e.g. Word, Excel, PowerPoint), calendaring software (e.g. Outlook), and file sharing (e.g. Box, Dropbox, Google Drive). Ability to adopt new applications for managing specific workflows, some specific to Yale systems.

Preferred Education, Experience and Skills:

Bachelor’s Degree. Experience working in a complex, fast-paced organization, with multiple stakeholder groups.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303

100 Wall Street, New Haven CT 06511

203-432-0849

equity@yale.edu

Note

Yale University is a tobacco-free campus