This job has Expired
Administrator, Facilities Support
Job Description
Full Job Description
Posting Details
Position Summary Information
Position Title
Administrator, Facilities Support
Position Type
Full Time Regular
Annual Schedule
12 months
Expected Work Schedule
Variable
Anticipated Days
Monday - Friday
Anticipated Hours
8:00 a.m. - 5:00 p.m. with occasional overtime
Anticipated Hours per Week
40 (Some teleworking is possible after the Introductory Period)
Work Location
A-B Tech Main Campus
Job Description Summary
This position will provide accounting and administrative support to Facilities Support and Plant Operations. The Administrator will manage purchase cards, gas credit cards, requisitions, reconciling invoices, all general college insurance claims and invoicing, certificates of insurance, and student accident insurance claims.
Duties
1. Provides accounting and administrative support to Facilities Support and Plant Operations to include but not limited to, entering requisitions in E-procurement, reconciling invoices and purchase orders, and assisting with construction bids and purchase and contract bids.
2. Handles all student accident insurance claims and forms, certificates of insurance, and any college-wide insurance claims.
3. Develops and maintains an inventory of college owned and leased vehicles and a list of drivers for these vehicles. Maintains a spreadsheet of vehicle inspections for our mechanic. Adds and deletes vehicles from the college insurance policy. Submits employee driver’s license information to the insurance provider.
4. Develops and maintains a database of all College insurance policies and expiration dates.
5. Manages and reconciles $125,000 worth of purchase card receipts and expenses in Bank of America Works system for Facilities Support and Plant Operations department.
6. Assists with Energy Manager program for utilities.
7. Reconciles gas receipts for Facilities Support and Plant Operations departments and oversees distribution of WEX Fuel cards for entire college.
8. Assists Director, Facilities Support with selling surplus items on GovDeals.
9. Reconciles Facilities Utilization Report on a yearly basis.
10. Handles general phone inquiries for Facilities Support and Plant Operations and directs calls to appropriate people.
11. Assists Director, Facilities Support with reporting for State Construction (such as HUB reports) and State Energy Office.
12. Coordinate and manage intern duties for Project Search intern in Fall and Spring Semester.
13. Performs general office duties to include scanning, filing etc.
14. Contributes to the College Vision, Mission, Values, and RISE statement.
15. Supports workforce diversity in all its aspects.
2. Handles all student accident insurance claims and forms, certificates of insurance, and any college-wide insurance claims.
3. Develops and maintains an inventory of college owned and leased vehicles and a list of drivers for these vehicles. Maintains a spreadsheet of vehicle inspections for our mechanic. Adds and deletes vehicles from the college insurance policy. Submits employee driver’s license information to the insurance provider.
4. Develops and maintains a database of all College insurance policies and expiration dates.
5. Manages and reconciles $125,000 worth of purchase card receipts and expenses in Bank of America Works system for Facilities Support and Plant Operations department.
6. Assists with Energy Manager program for utilities.
7. Reconciles gas receipts for Facilities Support and Plant Operations departments and oversees distribution of WEX Fuel cards for entire college.
8. Assists Director, Facilities Support with selling surplus items on GovDeals.
9. Reconciles Facilities Utilization Report on a yearly basis.
10. Handles general phone inquiries for Facilities Support and Plant Operations and directs calls to appropriate people.
11. Assists Director, Facilities Support with reporting for State Construction (such as HUB reports) and State Energy Office.
12. Coordinate and manage intern duties for Project Search intern in Fall and Spring Semester.
13. Performs general office duties to include scanning, filing etc.
14. Contributes to the College Vision, Mission, Values, and RISE statement.
15. Supports workforce diversity in all its aspects.
16. Performs other duties as assigned.
Minimum Requirements (Applicant must meet all of the minimum requirements)
1. Bachelor’s Degree in Accounting, Business Administration or related field;
2. Five years of full-time or equivalent office administration work experience;
3. Experience using Microsoft Office products, including Excel and Word.
2. Five years of full-time or equivalent office administration work experience;
3. Experience using Microsoft Office products, including Excel and Word.
Preferred Qualifications
1. Experience with Adobe Acrobat and Adobe Sign.
2. Experience working with insurance products and services.
3. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.
2. Experience working with insurance products and services.
3. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.
Special Instructions to Applicants
Applicant Should:
1. Read the following before submitting the Application:
- Application Selection Process
- Technical Support Tips
2. Upload Required Documents:
- When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.
PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT
If selected for hire:
- If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
- Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.
PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.
Why Should I Work at A-B Tech?
A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959. With five locations, the College service area includes Buncombe and Madison Counties. We are a family of approximately 10,000 curriculum students, 14,000 continuing education students, and 1,100 faculty & staff. We offer an array of programs to meet local workforce needs which culminate in 55 degrees, 18 diplomas, and 56 certificates. A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!
A-B Tech Welcoming Culture (R.I.S.E)
A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, Support, and Equity for Everyone.
This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!
This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!
A-B Tech is looking for:
A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.
Position Summary
Posting Detail Information
Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration)
01/23/2023
Start Date
03/01/2023
Keep Open Until Filled
Yes
Salary or Hourly Pay Range (Salary is Non-Negotiable)
$49,404
Total Compensation
Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.
The total compensation for this position includes an 24.5% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.
The total compensation for this position includes an 24.5% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.
Benefits Summary
Total Compensation: $73,616
- Medical and Pharmacy Plan
- Dental Plan
- Vision Plan
- Flexible Spending Accounts
- Short and Long Term Disability
- Death Benefits
- Life Insurance
- Supplemental Policies
- Professional Liability
- Vacation Leave up to 26 days per year
- Sick Leave of 12 days per year
- Holiday Leave
- All required protected leaves plus: Civil, Bereavement, Parental, Community Service, Maternity/Paternity, Shared, Educational, Military
- Tax-sheltered Supplemental Retirement Plans
- Tuition Reimbursement Plan
- State Employees Credit Union membership
- Employee Assistance Network
- Annual Flex Benefit
- Alternative Work Schedules
- Longevity Pay
- Educational Attainment
Questions
A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House. This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu.
We look forward to welcoming you to our A-B Tech family!
*Please mention you saw this ad on AcademicJobs.*
