Position Details

Position Information

Recruitment/Posting Title	Educational Program Assistant
Job Category	Staff & Executive - Administrative & Support
Department	NJMS-Medicine-Tuberculosis Center
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Educational Program Assistant for the Department of Medicine within the New Jersey Medical School (NJMS). The Educational Program Assistant performs and coordinates a wide variety of administrative activities within the Education and Training Unit of GTBI. Coordinates Education and Training unit operations as it relates to continuing education activities and logistical tasks associated with planning, implementing, and evaluation trainings. Serves as liaison with other NJMS/Rutgers departments as well as external entities including collaborators, stakeholders, and end users. Among the key duties of this position are the following: Prepares executive summary based on evaluation results and document training participants in required CE format as part of closeout activities. Manages all faculty communications, including invitation, confirmation, disclosure, receipt of content, travel arrangements and expenses, and content review. Reviews educational materials, presentation slides, excel spreadsheets, and other documents for formatting, grammar, spelling, etc. Assist with preparing PowerPoint slides, which may involve insert images, creating tables, adding text, etc. Maintains electronic activity files so they are complete and in the required format both pre and post activity. Suggests improvements for organization of files. Assists with requests for TB education and training resources and activities. Identify issues relevant to activities, share feedback for addressing the issue with health educators and Program Director, and document resolution as needed.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	18S
Position Salary	$47,546 to $66,750
Annual Minimum Salary	47546.000
Annual Mid Range Salary	56638.000
Annual Maximum Salary	66750.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree plus two (2) years of administrative experience in a government agency, university setting or large office setting. Additional related experience may be substituted for the degree on a year for year basis.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be proficient in computer applications as required by the department, including MS Office (MS Word, Excel, and PowerPoint). Must be good at balancing multiple projects, managing time appropriately, and thrive in a team environment.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Must be able to lift or exert force up to ten (10) pounds. Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	23ST0291
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement