Mission Statement

The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Under the supervision of the Administrative Managers-compose and edit correspondence regarding matters of a sensitive or confidential nature, represent the unit on routine administrative matters, including the attendance of periodic meetings, compile special and periodic reports, charts and graph under direction of department management. Maintain the calendar of the Administrative Manager and Medical Director, including exercising judgment on setting priorities for the effective use of the Managers time. Set up or revise departmental office procedures and accounting records. Assist in the resolution of departmental operating problems, prepare meeting agendas and minutes. Process and reconcile various financial transactions including the placement of orders via P-Card and Purchase Order, process Non-PO vouchers and travel/hosting expense reports. Process and maintain accurate payroll, human resources records and supplies inventory. Miscellaneous-other tasks as assigned by administrative manager.

Please note-this is a shared position that will support other areas within the Taubman Center-TBD.

Required Qualifications*

• High school diploma, associate degree and/ or an equivalent combination of education and experience is necessary.
• Four years of administrative assistant experience is necessary.
• Time management
• Strong interpersonal skills and the ability to work well with all levels of staff and faculty.
• Strong administrative assistant skills
• The ability to take initiative, work independently, prioritize, follow through on job responsibilities and manage multiple tasks in a busy heath care environment.
• Display leadership through problem solving and be team oriented.
• Must be able to work in a team setting and have excellent communication skills, strong interpersonal and organization skills.
• Proficient in the use of Microsoft Word, Excel, PowerPoint, Outlook, MiChart Dashboard/Reporting, Calendar software, as well as other database or similar applications. Strong customer service focus.
• Must maintain excellence attendance and time management skills.

Desired Qualifications*

• Considerable knowledge of University Policies and Procedures.
• Primary Care and Speciality Health Center experience.
• MiChart. Strong computer experience

Work Schedule

Hours will vary from 7:30a.m.-5:00p.m

Work Locations

Taubman Center-3rd floor, reception B-General Medicine

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.