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Programs Assistant (Limited-Term, Preferred Candidate)
Job Description
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Job Title
Programs Assistant (Limited-Term, Preferred Candidate)Job Description
The Center for Civic Innovation (CCI) works with campus and community partners to help build multi-disciplinary research and education projects that improve infrastructure, public services, and environmental sustainability in the region. The Programs Assistant will be integral to supporting key functions of CCIs Internship, K-12 Outreach, and Educational Programs that engage UND students, faculty, staff, and partners with CCI’s mission. This is a 2 year, limited-term position with possibility for renewal based on funding. A preferred candidate has been identified for this position.
The CCI Programs Assistant will be responsible for:
The CCI Programs Assistant will be responsible for:
- Facilities coordination: Receives guests and answers general questions. Maintains the room reservation calendar. Assists with use of meeting rooms by students, faculty, staff and community partners which may include unlocking meeting spaces, AV Technology set-up, and other assistance as needed. Keeps records of key distribution, building access, alarm code access, and gate remotes. Orders janitorial and other building supplies. Works with vendors to ensure all facility maintenance is scheduled.
- Event planning: Coordinating event dates with internal and external stakeholders, reserving rooms/venues, inviting speakers and attendees, planning and ordering food and beverage, sending event reminders, works with partners requesting CCI event spaces to ensure payments and agreements are processed and event details are coordinated
- CCI Administrative Support: Schedules meetings, keeps an updated database CCI contacts, responds to general requests for information via phone calls and emails, maintains organization of office supplies and orders supplies, assists with travel arrangements.
- Financial Administration Support: Generates and processes all accounts payable and receivable, hiring documents, expense/travel reimbursements, and other financial forms.
- Educational Programs Support: During the Academic Year, set up classrooms and get snack ready, assist in coordinating volunteers, attend tutoring sessions with student participants, update lesson plans according to tutoring schedule and student advancements, help prepare documents for mid-term and final testing, drive a carpool occasionally, assist with art, science and other enrichment activities, document participant attendance.
Minimum Qualifications
• Associate’s Degree or up to 3 years of college or technical school
• 1 to 2 years professional experience
• Punctuality, dependability, and attention to detail
• Strong written and verbal communication skills
• Ability to learn new computer software and systems
• Ability to work with a diverse team
• Valid driver’s license and reliable transportation required
• 1 to 2 years professional experience
• Punctuality, dependability, and attention to detail
• Strong written and verbal communication skills
• Ability to learn new computer software and systems
• Ability to work with a diverse team
• Valid driver’s license and reliable transportation required
Preferred Qualifications
• Bachelor’s Degree preferred
Department
Dean's Office-Coll. of Engineering (31000)Department Website
civicinnovation.nd.eduFamily / Sub-Family
University Operations / Administrative OperationsCareer Stream/Level
NIC 2 CoordinatorPay ID
Bi-WeeklyFLSA Status
S3 - FT Non-exempt HourlyJob Category
Office/ClericalJob Type
Full-timeSchedule: Days of Week & Hours
28 weeks during the AY, 4 hours per day M-F with Educational Programs and 2 hours per day M-F with Internship and K-12 Outreach Programs. The other 24 weeks per year including summer, 6 hours per day, M-F with CCI Internship Program, hours to be decided in conjunction with hiring manager. Occasional afternoon training or evening events.
Schedule: Hours/Week
30Schedule: # of months
12Job Posting Date (Campus)
01/31/2023Job Posting Date (Public)
01/31/2023Job Closing Date
02/04/2023Posting Type
Open To All ApplicantsPosting Number
S23660Quick Link for Internal Postings
https://jobs.nd.edu/postings/29509*Please mention you saw this ad on AcademicJobs.*
