Job Description

Job Description

Job Description Summary

Montgomery College, Office of Facilities Operations, has need for two full-time, Community Use Schedulers.  This is a bargaining, non-exempt, Grade 15 position.  Non-exempt positions are not eligible to work secondary jobs at the College.  The work schedule is Monday – Friday and positions are available at the Rockville and Takoma Park/Silver Spring Campuses.

Under supervision and/or direction, assign all space on one of the three campuses outside of credit and non-credit classes scheduled by admissions and rents space to community groups. Regular contacts are with College staff from various levels and community organization representatives primarily for space rentals and various set-ups such as furniture.

?Duties include but are not limited to:

• Responsible for reserving space for administrators, faculty, staff, student groups, and community groups and van rental requests for administrators, faculty, and staff.
• Receive requests via e-mail, telephone, inter-campus mail, or in-person.
• Contact the appropriate individual(s)/departments for approval when reserving all rooms to include computer classrooms for College use outside of regularly-scheduled classes; recommend space after consulting with these groups on appropriate spaces, costs, and the College Policies & Procedures.
• Ensure the accuracy of returned reservation forms, process the forms, confirm availability with requestor, process the forms and distribute copies to building services, grounds, and public safety.
• Invoice users for all related expenses, track invoices, and submit payments to the cashier’s office.
• Communicate and track facility space and van rental reservations.
• Create work orders in work order system for all set-up requests, signage, and banners.
• Help requestors determine the best set-up for their needs and coordinate with media resources, if needed.
• Enter all College and community space and van requests into Outlook calendar and database (Banner), including wellness hours, open swim hours, open labs, online blended classes, supplemental instruction, planetarium events, summer camp usage, etc.
• Inform lab staff of all reservations via email and communicate daily reminders about set-ups to building services and grounds crew via radio and/or email. Distribute weekly event report detailing all scheduled room use and compile annual report on College/community room usage, including figures showing the changes in usage based on the previous year's report.

Required Qualifications:

• High School diploma or G.E.D.
• Minimum of two years of experience with computer software applications, office operations, report writing, telephone etiquette.
• Thorough knowledge of: modern office practices and procedures; standard office equipment including desktop computers; room scheduling software.
• Skill in effective communications including interpersonal relations; in customer service techniques; and, operating a desktop computer and various office equipment such as calculators, copiers, faxes, etc. 
• Ability to:  schedule the use of and arrange user services for facilities; perform arithmetic calculations quickly and accurately; maintain records and prepare reports; and multi-task while being attentive to details.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Preferred Qualifications:

• Associate’s degree in related field.
• Experience working in higher education.

We are committed to providing developmental opportunities for employees.  As such, internal candidates who do not fully meet the minimum qualifications will not automatically be disqualified from consideration.  Employees hired under these conditions will be required to meet all job requirements (including obtaining licenses) within one year of hire ?.

Initial salary placement is based on candidate experience and internal equity.  

Application Process:

• Apply online at http://www.montgomerycollege.edu/employment
• Internal applications must be received by 1/29/23

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable). Must provide proof of US degree equivalency for international degrees.

• Participation in a retirement plan.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

Closing Date

Open Until Filled

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