Job Description

The accounting analyst is responsible for general accounting functions including but not limited to accounts payable and receivables, general ledger, banking reconciliations, and government contract billings and reports.

II. PRIMARY RESPONSIBILITIES

1. Prepares account receivable billing and post related journal entries

2. Audit ledgers for accuracy and assists in the preparation of ad-hoc requests for account analysis

3. Track and monitor In-Kind Rent and post related journal entries

4. Calculate appropriate indirect cost allocations and post related clearing journals

5. Assign grant award codes and maintain grant awards coding control log

6. Record wire transfers between various accounts

7. Record realized gains/losses on investments

8. Accrue investment management fees

9. Record amortization of prepaid expenses

10. Record fund transfers as appropriate

11. Maintain Travel Program ledgers and logs and perform reconciliations as necessary

12. Maintain Special Events Program ledgers and logs and perform reconciliations as needed

13. Process credit card receipts

14. As assigned, review financial documents for accuracy and resolve any accounting discrepancies, inconsistencies, and errors in an accurate and timely manner

15. Assist with indirect cost allocation reports for funding sources, government reports

16. Assist in the preparation for and in the conduct of internal and external audits

17. Assist in the production of accurate financial records and reports.

18. Attend all meetings and training related to the maintenance/revision of systems as needed

19. Assist in Accounts Payable: Input and check requests processing and printing—set-up new vendors/accounts as needed.

20. May assist with bank reconciliations.

21. May assist with maintaining the general ledger and preparing account reconciliations.

22. Assist with preparation of journal entries, monthly status reports, and closings

23. Analyze accounting records

24. Perform additional duties as assigned

25. Follow established policies and procedures, laws, rules, and regulations

III. OTHER RESPONSIBILITIES

Due to changing program demands, funding source expectations, and changes in agency policy, as assigned, all staff may be expected to perform other duties.

IV. POSITION QUALIFICATIONS

Education

1. BA in Accounting (Required)

2. CPA and MBA preferred

Experience

1. Minimum two to five years experience in accounting; nonprofit accounting preferred.

2. Must demonstrate an understanding of current nonprofit fiscal best practices, including indirect cost allocation and cash match methods,

3. Knowledge of fund accounting & fund accounting software

4. Working knowledge of Excel and Outlook

5. Paycom knowledge preferred

Skills

1. Strong knowledge of Excel and Outlook

2. Aptitude for detail and highly organized

V. CONSTRAINTS

WISE & Healthy Aging is funded through several government contracts and public fundraising. The continuance of all administrative positions depends on the organization’s ability to maintain sufficient funding to support all positions.

VI. WORK ENVIRONMENT

This position is housed in the corporate office of WISE & Healthy Aging, located in Santa Monica, California.

We offer competitive salaries and comprehensive benefits. For staff who regularly work 30 or more hours per week, benefits include 80% company-paid medical, 100% company-paid dental, 401(k) plan with competitive employer match, Flexible Spending Account (FSA), optional life and vision insurance, 13 paid holidays plus paid time off (PTO).I. POSITION GOAL

The accounting analyst is responsible for general accounting functions including but not limited to accounts payable and receivables, general ledger, banking reconciliations and government contract billings and reports.

II. PRIMARY RESPONSIBILITIES

1. Prepares account receivable billing and post related journal entries

2. Audit ledgers for accuracy and assists in the preparation of ad-hoc requests for account analysis

3. Track and monitor In-Kind Rent and post related journal entries

4. Calculate appropriate indirect cost allocations and post related clearing journals

5. Assign grant award codes and maintain grant awards coding control log

6. Record wire transfers between various accounts

7. Record realized gains/losses on investments

8. Accrue investment management fees

9. Record amortization of prepaid expenses

10. Record fund transfers as appropriate

11. Maintain Travel Program ledgers and logs and perform reconciliations as necessary

12. Maintain Special Events Program ledgers and logs and perform reconciliations as needed

13. Process credit card receipts

14. As assigned review financial documents for accuracy and resolve any accounting discrepancies, inconsistencies, and errors in an accurate and timely manner

15. Assist with indirect cost allocation reports for funding source, government reports

16. Assist in the preparation for and in the conduct of internal and external audits

17. Assist in the production of accurate financial records and reports.

18. Attend all meetings and/or training related to the maintenance/revision of systems as needed

19. Assist in Accounts Payable: Input and check requests processing and printing. Set-up new vendors/accounts as needed.

20. May assist with bank reconciliations.

21. May assist with maintain general ledger and preparing account reconciliations.

22. Assist with preparation of journal entries, monthly status reports and closings

23. Analyze accounting records

24. Perform additional duties as assigned

25. Follow established policies and procedures, laws, rules and regulations

III. OTHER RESPONSIBILITIES

Due to changing program demands, funding source expectations and/or changes in agency policy, as assigned, all staff may be expected to perform other duties.

IV. POSITION QUALIFICATIONS

Education

1. BA in Accounting (Required)

2. CPA and/or MBA preferred

Experience

1. Minimum two to five years’ experience in accounting, nonprofit accounting preferred.

2. Must demonstrate an understanding of current nonprofit fiscal best practices including indirect cost allocation and cash match methods,

3. Knowledge of fund accounting & fund accounting software

4. Working knowledge of Excel and Outlook

5. Paycom knowledge preferred

Skills

1. Strong knowledge of Excel and Outlook

2. Aptitude for detail and highly organized

V. CONSTRAINTS

WISE & Healthy Aging is funded through a number of governmental contracts and public fundraising. The continuance of all administrative positions is dependent upon the organization’s ability to maintain sufficient funding to support all positions.

VI. WORK ENVIRONMENT

This position is housed in the corporate office of WISE & Healthy Aging located in Santa Monica, California.

We offer competitive salaries and comprehensive benefits. For staff who regularly work 30 or more hours per week, benefits include 80% company-paid medical, 100% company-paid dental, 401(k) plan with competitive employer match, Flexible Spending Account (FSA), optional life and vision insurance, 13 paid holidays plus paid time off (PTO).

Job Type: Full-time

Pay: $64,500.00 - $68,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Santa Monica, CA 90401: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 2 years (Required)

License/Certification:

• BA in Accounting (Required)

Work Location: One location

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