Position Details

Position Information

Recruitment/Posting Title	Project Manager
Job Category	Staff & Executive - Project/Program Management/Planning
Department	RBHS Faculty Affairs
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Project Manager in the Office of Faculty Affairs for Rutgers Biomedical and Health Science. The Project Manager is an integral member of the combined Office of Academic Affairs which includes the Office of Faculty Affairs and the Office of Academic and Student Affairs. The Project Manager reports to the Vice Chancellor for Academic Affairs. The Project Manager plays a critical role to the internal functions of the office but is also outward facing, representing the office across RBHS and the larger university. The Project Manager will manage a variety of projects, programs, and support the initiatives of RBHS Leadership. The position will handle a wide range of matters of institutional importance and exercise confidentiality and discretion when handling confidential and sensitive matters. Among the key duties of this position are the following: Provides high level administrative support within the combined Office of Academic Affairs which includes the Office of Faculty Affairs and the Office of Academic and Student Affairs. Identifies best practices and makes process improvement suggestions to processes within the purview of the office. Coordinates and participates in administrative planning, project management, and introduction of new techniques and methods to improve administrative practices within the office. Conducts research, assessment and/or evaluations. Compiles data, performs analyses, and submits recommendations and conclusions to RBHS Leadership. Creates and, when appropriate, delivers presentations and materials to communicate information, process, and procedure to relevant stakeholders. These materials and presentations may be in-person or virtual presentations held synchronously or asynchronously via a learning management system or equivalent. Works closely with RBHS stakeholders to improve processes and troubleshoot on matters within the faculty life cycle to include serving as liaison with communications team on various marketing and outreach initiatives. Consults, coordinates, and collaborates with administrators and faculty members across RBHS and Rutgers University on matters within the scope of the position. Exercises confidentiality and discretion in handling sensitive matters. Under direction, plans and executes one-time and recurring programs projects for the office. Provides administrative support in the planning, development, and implementation of department projects.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	28S
Position Salary
Annual Minimum Salary	82991.000
Annual Mid Range Salary	104984.000
Annual Maximum Salary	126977.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree. Equivalent experience, education and/or training may be substituted for the education requirements. Five (5) years of project management experience in an academic health system, university, government, or non-profit setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Exemplary time-management and organizational skills. Strong oral and written communication skills. Strong interpersonal skills with the ability to work with all Rutgers and external constituencies. Outstanding human relations and leadership skills and the ability to function in a team environment. Professionalism and discretion a must. Advanced skills in Microsoft Office, particularly Excel and PowerPoint. Ability to travel between campuses and work with individuals who are not co-located. Ability to work with discretion and autonomy.
Preferred Qualifications	Master’s degree. Experience with a project management tool.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: No significant physical demands; however, position requires lifting up to 10lbs. WORK ENVIRONMENT: Moderate noise (examples: business office with computers and printers, light traffic). No significant exposures.
Special Conditions

Posting Details

Posting Number	23ST0188
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement