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District Applications Project Manager

Job Description

Position Title

District Applications Project Manager

Special Instructions to Applicants

Note: New employees will be placed at the first step which is $9,375 per month, second step $9,850 per month or third step at $10,348 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $11,422 per month is reached on the salary schedule.

YEARLY SALARY: $112,500, step 1 – $137,064, step 5

Our Vision for Social Justice

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.

The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.

Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.

Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.

The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.

If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type:

Open (Internal and External applicants)


District Office

Posting Number


# of Openings





$112,500, step 1 - $137,064, step 5 per year (see special instructions for monthly salary)

Position Status


Overtime Status

Exempt (not eligible)



If temporary, employment duration:


# of Hours Scheduled Per Week


Work Schedule By Day and Work Hours

Monday – Friday
8am – 5pm

Shift Differential %


# of Months


Non-work Periods:


EEO Job Category


Employee Group

Manager - Classified


M1080-Information Technology

Position Definition

The Applications Project Manager supports and oversees the activities related to application software that support student outreach, onboarding, learning, and retention. This classification plans and works directly with college leads to optimize application functionality in support of District student learning, equity, and enrollment goals.

Distinguishing Characteristics

The Applications Project Manager serves as an expert technical resource for the District regarding applicable applications software (e.g., CRM systems, student case management applications, etc.). This classification is responsible for the overall design, implementation, and maintenance of application systems. The Applications Project Manager delivers solutions that provide an environment for operational efficiency, expanded use of data, and greater ease of use for students and employees. This classification interfaces closely with District and college teams to align assigned application software functionality with programmatic need in support of students.

Examples of Duties/Essential Functions

Duties/essential functions may include, but are not limited to, the following:
  • Advises District and college teams regarding how to strategically leverage technology system functionality to achieve identified objectives.
  • Ensures open communications between users and technical groups.
  • Communicates complex technology issues clearly to non-technical parties orally and in writing and makes effective presentations.
  • Determines configuration models, coding standards, organization structures, and common permissions profiles across applications and District sites to ensure consistency and efficacy for MIS reporting and research purposes.
  • Leads efforts to identify and promote best practices of application software.
  • Identifies new features and capabilities that support the colleges and works with the various stakeholders to identify if and when they should be introduced.
  • Communicates details of fixes, enhancements, and new capabilities on the application platform to relevant audiences.
  • Maintains current knowledge of all aspects of applicable applications and provides training to college system administrators and other users as needed.
  • Participates in long-range planning efforts.
  • Reviews and is responsible for the documentation of systems.
  • Plans, organizes, and monitors applications operations.
  • Develops and schedules priorities; assigns responsibilities; ensures efficient and timely completion of projects; and prepares time and cost estimates and progress reports.
  • Confers with software vendors to obtain information, resolve problems, and arrange and conduct demonstrations and evaluations.
  • Trains, evaluates, and provides work direction to assigned staff.
  • Performs other duties as assigned.

Minimum Qualification-Education/Experience

Education: Bachelor’s degree from an accredited college.

Experience: Four (4) years of progressively responsible leadership experience in one or more (or some combination) of the following:
  • Instructional, student, and/or other relevant support services experience in higher education;
  • Technology systems implementation;
  • Business process analysis;
  • Project management resulting in the implementation of complex, sustainable projects with multiple stakeholders.

Minimum Qualification-Knowledge Of

Principles and practices of application configuration, automation, implementation, and maintenance; workflow functions; best practices for managing communications through multiple channels; and user training techniques and documentation.

Minimum Qualification-Skill To


Minimum Qualification-Ability To

Analyze and define programmatic needs and requirements; determine how to leverage and configure applications to address needs while ensuring users understand the ramifications of the various configuration decisions; develop and maintain online databases and ensure integrity/security of applications and data; establish and maintain cooperative working relationships; communicate complex technology issues clearly to non-technical parties orally and in writing and make effective presentations.

Desirable Qualifications

  • Demonstrated success implementing and/or maintaining application systems that support student outreach, onboarding, learning, and/or retention in higher education.
  • Commitment to leveraging technology to increase access and support for disproportionately impacted student groups
  • Demonstrated ability to manage large-scale, complex projects with multiple stakeholders
  • Knowledge of college student lifecycle with a vision for how a customer relationship management (CRM) system can support strategic outreach, onboarding, and retention activities
  • Ability to use data to evaluate programs or systems for the purposes of continuous improvement.
  • A minimum of two years of work experience in a California community college or district.

Job Open Date:


Job Close Date:


Open Until Filled


Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District

The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 52,088 students a year, in 2017-18 fiscal year the demographic make-up of the students was 10% Black/African American; 17% Asian/Pacific Islander; 33% Hispanic/Latino; 29% White/Caucasian; and 11% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College

Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College

DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.

Los Medanos College

Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:

Classified Employees Local 1 Contract (Article 20-Benefits):

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):


All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to For administrative purposes, requests must be made at the time of application.

COVID-19 Information



Diversity Statement

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

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