This job has Expired
Facilities Systems Manager
Salary Range:Â Grade G: $110,824.88 - $148,525.30/year, $163,749.15 (top step effective 7/01/2023), $170,299.12 (top step effective 7/01/2024)
Job Number:Â CL23-00551
Location:Â Santa Ana, CA
Division:Â Business Services
ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
Under administrative direction, performs management duties in the District's Facilities Planning, District Construction and Support Services department and may report to the Assistant Vice Chancellor or Director of Facility Planning, District Construction and Support Services. The Facilities Systems Manager is responsible for managing building systems and projects as assigned which includes: planning, supervising, coordinating, overseeing duties related to the maintenance, testing, inspection and repairs to building systems across district facilities with primary responsibility for managing the fire life safety protection systems districtwide.
- Coordinates, schedules, oversees, supervises and manages districtwide, the fire protection services which includes testing, inspection, maintenance and repairs of systems and equipment to ensure proper functionality and working operations.
- Conducts such work in an organized, orderly, thorough, and professional manner.
- Develops, plans, updates, implements, and monitors the District's Fire Management Protocol that addresses multiple fire alarm and fire life safety systems throughout various District properties. District equipment and systems include, but are not limited to: fire alarm panels, smoke detectors, heat detectors, manual pull stations, horn/strobe components, area speakers, duct smoke detectors, fire dampers, combo smoke/fire dampers, mass notification systems, fire water pumps, fire riser assemblies, dual check detector assemblies, position- indicating valves, sprinklers, kitchen fume hood systems, smoke control doors and grills, and other specialty systems such as, fire suppressant systems and smoke evacuation systems, etc.
- Coordinates with local fire authorities, public agencies, and third-party vendors to ensure compliance with the District's Fire Management Protocol.
- Review districtwide by site, current existing schedule of preventative maintenance, testing, and repair work scheduled for any of the related fire alarm and fire life safety systems. Determine an appropriate schedule for preventative maintenance work and testing associated with such alarms and systems.
- Determine code required testing of fire protection systems and frequency of testing. Assess and determine if any deficiencies need to be taken and corrective action measures.
- Consult, coordinate and communicate with Campus Safety and other departments districtwide for effective and thorough communication and collaboration. Ensure all stakeholders are properly engaged and understand their roles and responsibilities in fire management and protection of life and property and the schedule for all fire alarm and fire life safety systems testing, inspections and repairs.
- Responsible for on-going continued management of third-party vendors (their inspections and repair work) and coordination with campus maintenance personnel.
- Provide clear direction, information and support to various personnel and third-party vendors to make sure they understand their roles, responsibilities, scope of work and all contract requirements.
- Develop, manage, coordinate and facilitate any training if needed on behalf of the department, for personnel at various District sites.
- Maintain and manage a districtwide building inventory of the fire-resistance-rated construction, inspections. Oversee the assessment, any necessary inspections, development of the inventory records and ensure compliance to maintain appropriate records of the rated systems districtwide. Coordinate with college maintenance staff, other departments (i.e. Information Technology Systems) and sites to ensure this inventory is completed, updated regularly and maintained appropriately.
- In coordination with Campus Safety, plan and conduct fire drills to gauge system readiness and preparedness.
- Develop, manage and update fire safety emergency procedures, fire safety evacuation plans, emergency fire watch procedures, and first responder coordination procedures in coordination with Campus Safety, so that occupants know what to do and where to go in the event of an emergency. Ensure plans are adequate and well- developed for safe and timely evacuations and emergency response.
- Review maintenance contracts for thoroughness and adequacy. Prepare Request for Proposals (RFP), Solicitations of Quotes (SOQ), and Public Bids for testing, inspection, repair and maintenance of fire safety systems and assist in reviewing proposals and provide recommendations to the District. Assist in bid preparation for projects. Understanding of bid document requirements, review of contractual language, notices of advertisement, specifications, and plan drawings.
- Supervise staff, and consultants, projects and activities to ensure projects are delivered in an effective, timely and responsible manner. Take necessary corrective actions and propose improvements as necessary.
- Ensure compliance with applicable laws, codes, rules, regulations and District policies and Administrative Regulations, and/or District standards and procedures.
- Inspect, monitor, verify and review work of consultants, contractors and vendors. Ensure performance and quality of work is per contract and specified appropriately.
- Undertake record keeping and project document controls to ensure files are properly provided, updated, retained and archived. Such records include but are not limited to: inspections, assessments, tests, repair work and/or replacement, work orders, certifications, etc.
- Identify proper scope of work for various types of projects and outline proper course of action to complete the project from inception to completion.
- Develop, monitor and oversee project schedules and budgets. Undertake calculations, develop tables, charts and spreadsheets for project and vendor accounting. Evaluate and review budgets, costs and expenditures to identify areas of discrepancy or concern not within industry standards.
- Assure the timely preparation, maintenance and distribution of various reports and records as required by federal, state, local and district regulations or as required by the District.
- Resolve issues timely and interface with contractors or other professional consultants to resolve disputes through effective communication, negotiation and contract conformance review.
- Attend a variety of meetings and participate in district-wide meetings as required.
- Ability to review systems and information to determine best practices, best products and applications as well as other technologies that may maximize the efficient use of resources.
- Establish and evaluate District standards for materials, equipment, systems, and or other as deemed appropriate and necessary on an on-going basis.
- Develop, follow and implement procedures and best business practices.
This position may on occasion be required to assist with other duties related to the department, in addition to primary responsibilities of building management of systems related to fire protection and fire life safety under the supervision of the Director or Assistant Vice Chancellor dependent upon workload. Such assistance may also include activities or duties related to building management, energy management and sustainability, planning activities, department maintenance and operations, construction, repair, replacement, renovation of facilities, equipment, systems and buildings to address district building system components identified by the Department. Other duties may include project management of minor maintenance and repair projects from inception, planning, design, agency approvals, bidding, construction and close-out/completion.
KNOWLEDGE AND ABILITIES
Knowledge of building codes including, the National Fire Protection Act (NFPA), California Fire Code (CFC), mechanical and electrical codes, and Division of State Architect (DSA) regulations and bulletins. Knowledge of building fire protection standards, system types (fire alarm, dampers, dry/wet, standpipes, deluge, fire hydrants, and fire suppression), sequence of operations, emergency procedures, evacuation plans, emergency fire watch procedures, and first responder coordination procedures. Knowledge and experience with public works contracts, bidding process and applicable laws. Ability to conduct job walks, review bidder information and documents, and verify and make recommendations on bid awards. Demonstrated experience in managing fire protection systems (i.e. fire alarms, sprinklers, etc.) and maintenance of such systems.
Education and Experience
Bachelor's degree in engineering, fire protection engineering, fire sciences, or related engineering field, architecture, construction management or other facilities related degree related to area of assignment is required; plus five years of experience within the last eight years in relevant areas noted.
The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.Â SELECTION CRITERIAÂ Application ScreeningIn addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
- Education experience (breadth and depth)
- Work experience (breadth and depth)
- Demonstrated leadership capabilities
- Program development
- Community involvement
- Demonstrated experience in working with a diverse socio-economic community
- Demonstrated ability to work cooperatively with others
Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview. Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.Â InterviewApplicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the interview date. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
- Oral communication skills
- Problem-solving skills
- Successful teaching, problem-solving, or performance demonstration
- Writing skills/demonstration
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance.Â Application ProcedureThe position will remain open until filled. The first review of applications will begin onÂ WEDNESDAY, FEBRUARY 22, 2023. To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below no later than February 21, 2023. People & Culture will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:
- RSCCD Online Application
- Cover Letter
- Resume - details all relevant education, training, and other work experience
- Academic Transcripts (unofficial copies are accepted)
Foreign Transcripts:Â Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts.Â Conditions of EmploymentSelected candidate(s) is required to complete the following prior to employment as part of the onboarding process:
- Submit official transcripts - Based on Minimum Qualifications
- Present original documents for proof of eligibility to work in the United States (by in-person appointment in People & Culture)
- Provide a certificate of Tuberculosis Exam
- Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)
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