Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Serve as the point person for interfacing with the IRB to resolve problems, and coordinate reliance agreements, single IRB, sharing of data, and transferring data. 
• Be responsible for ensuring all people working with human subjects have their credentials and are in compliance with all of their required IRB training including “CITI” across all institutions/collaborators (automated reminder for re-training). 
• Work in coordination with the team that manages the day to day process for IRB protocols including initial submissions, amendments, renewals, reliance agreements, and any needed reporting e.g., cases of protocol violation.

• Assist with grant proposal submission process including budget development, non-tech document preparation, MTAs, DUAs, post-submission materials and RPPR preparation.

• Manage budget and financial needs for all studies including planning, monitoring spending, purchasing, documentation, tracking, reconciliation, and reporting. 
• Approving Orders, Managing budgets across funding sources to support salaried positions. 
• This person will initiate and approve items in the financial system.
• Engage in and administratively support the Community Advisory Boards and Advisory Committees associated with the multiple studies.
• Serve as a liaison between the research team and NC State regulatory compliance, ensuring clear communication and compliance related to COI, Export Control, IRB, and Data and Specimen transfers, and Management
• Manage administrative processes for travel including travel authorizations and reimbursements
• Manage financial accounts, including planning and monitoring the use of expenditures to meet objectives and compliance as well as preparing necessary budget documents and reports.
• Complete regular account reconciliation.
• Issue and manage external sub awards.
• Review necessary policies and procedures and implement processes or take action to ensure compliance.

• Develop and maintain positive and productive relationships with the research team, collaborators, and other research administrators.
• As needed, develop or participate in presentations, meetings, and generation of required reports.
• Coordinate meetings, schedule, reserve space, and ensure attendance for necessary meetings.
• Develop content for, and contribute to the affiliated websites and social media presence. 
• Manage NIH portals like ASSIST, XTRACT, XTRAIN, ERA in order to work with relevant partners at NC State to assist with project maintenance and reporting from application through closure.

• Coordinate with the HR partner(s) to coordinate job search process, interviews, for students, temps, and full time employees of the Hoyo group, to ensure fair hiring rules adherence, and manage the onboarding and core training of new staff (NCSU-required training, ensuring they have keys, laptops, etc). 
• The role requires keeping the PI updated on where the process is, and helping to facilitate the process, but will not be responsible for executing each piece of the process.
• Serve as a liaison between the research team and NC State regulatory compliance, ensuring clear communication and compliance related to COI, Export Control, IRB, and Data and Specimen transfers, and Management. 
• Manage administrative processes for travel including travel authorizations and reimbursements.

Other Responsibilities

Minimum Education and Experience

• Post-baccalaureate credentials or Bachelor’s degree and 1-2 years of experience related to research administration

Other Required Qualifications

• Exceptional communication skills including written and verbal
• Clear and concise organizational skills, detail-oriented, and capable of creating, implementing, and assessing processes and procedures.
• Ability to work independently, take initiative, and be comfortable making important decisions quickly.
• Flexibility and ability to work in a deadline driven and fast pace working environment that has multiple moving parts.
• Ability to manage time in an environment where task prioritization changes frequently.
• Ability to analyze and interpret policy and procedural guidelines to resolve relevant issues
• Ability to analyze and reconcile financial transactions
• Must demonstrate professionalism and emotional intelligence while working with diverse individuals including faculty, administrators, students, and lay people.
• Ability to complete grant applications and provide necessary information to funders throughout the lifecycle of an award.
• Proficiency with eRA Commons, ASSIST, XTRAIN, XTRACT, grants.gov, CITI Training, GoogleSuite, Microsoft Office suite, Smartsheets

Preferred Qualifications

• Smartsheets experience preferred
• NIH project management preferred

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Anticipated Close Date

Special Instructions to Applicants

Position Number

Position Type

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Is this position partially or fully funded on ARRA stimulus monies?

Department ID

AA/EEO

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