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Director, Administrative Services
Job Description
Position Number:
128019Title:
Director Administrative ServicesFunctional Title:
Director, Administrative ServicesCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
CMNS-Inst for Physical Science & TechnologyCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Vaccine Protocol
The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University requires that students, faculty, and staff on the UMD campus be vaccinated against COVID-19. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.
Position Summary/Purpose of Position:
Responsible for day-to-day management of The Director for Administrative services is responsible for the day-to-day management of all aspects of the Institute, an experimental and theoretical research facility in the College of Mathematics and Natural Sciences (CMNS).
The Director of Administrative Services serves as the chief financial officer of the Institute of Physical Science and Technology (IPST), overseeing annual funding of about $2.8 million in state funds, $166,032 in DRIF and $3.4M in self-support operations. The director also oversees human resources for the students, staff and faculty members of IPST.
The Director of Administrative Services serves as the chief financial officer of the Institute of Physical Science and Technology (IPST), overseeing annual funding of about $2.8 million in state funds, $166,032 in DRIF and $3.4M in self-support operations. The director also oversees human resources for the students, staff and faculty members of IPST.
The director manages fiscal and administrative operations and acts as liaison to the College of Computer, Mathematical, and Natural Sciences and to campus administrative entities such as human resources, procurement and academic affairs. Working with the institute’s colleagues, the director ensures that the institute complies with all federal, state, and university policies and contractual obligations.
The institute pursues interdisciplinary research and education at the University of Maryland, providing support for theoretical and experimental research in areas at the intersection of traditional disciplines. Our educational commitment includes graduate programs in Biophysics, Chemical Physics and Applied Mathematical & Statistics, and Scientific Computation.
The Administrator works with the Institute Director, Associate Director, College and University Administrators, faculty and other departments on initiatives and projects that advance the mission of the Institute and the University. Some examples are starting of new PhD progams in technical areas, arranging faculty sponsored activities for domestic and overseas research, infrastructure upgrades of both facilities and electronic capabilities, participates in planning and decisions on new buildings and new equipment purchases.
The Administrative Director attends meetings and workshops on campus that involve the university policy and procedures that impact the Institute. On occasions attends meetings on behalf of the Institute Director when the Director is not available. Makes twice yearly presentations to the IPST faculty assembly on the status of the Institutes funds and any new or changing campus policy and procedures.
Duties of IPST Admin Director continued:
The Administrator of IPST has to complete various reports and forms for college and university activities. This included PRD for 10 staff, effort reports of all research staff, Outside consulting activities for faculty and staff, faculty and staff merit reports, annual reports of Institute activities to the college and Provost, sponsored activities proposals, and occasionally external reviews.
The Administrative Director attends meetings and workshops on campus that involve the university policy and procedures that impact the Institute. On occasions attends meetings on behalf of the Institute Director when the Director is not available. Makes twice yearly presentations to the IPST faculty assembly on the status of the Institutes funds and any new or changing campus policy and procedures.
Duties of IPST Admin Director continued:
The Administrator of IPST has to complete various reports and forms for college and university activities. This included PRD for 10 staff, effort reports of all research staff, Outside consulting activities for faculty and staff, faculty and staff merit reports, annual reports of Institute activities to the college and Provost, sponsored activities proposals, and occasionally external reviews.
Minimum Qualifications:
Education:
Bachelor’s degree required.
Experience:
Bachelor’s degree required.
Experience:
- 10 years experience in academic institution with particular emphasis on managing experimental and theoretical research programs.
- Plus 3-5 years of supervisory experience.
Knowledge, Skills and Ability:
- Extensive knowledge of internal and external policies and procedures and the ability to interpret and apply them to the best advantage of the institute.
- Experience with relevant campus systems, including eTerp, PHR, BA4, Kuali and foundation accounts; proficiency in Microsoft Office and Google suite.
- Ability to work independently with judgement, discretion, persistence and unfailing attention to detail, and to promote a collegial and encouraging outlook in a very diverse institute.
- Excellent communication skills.
This position is only open to current, University of Maryland, College Park Employees.
Preferences:
Preferences:
- Master’s preferred, preferably in business administration, finance or related field.
- 10 years experience in academic setting, particularly knowledgeable of UM business systems, ARES, BPM, PHR, SAP CONCUR, STARS, etc.
Job Risks
Not Applicable to This PositionPhysical Demands
- Sedentary work.
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Posting Date:
12/20/2022Closing Date:
02/16/2023Open Until Filled
YesBest Consideration Date
02/15/2023Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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