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Strategic Projects Coordinator/Executive Assistant to the Executive Vice President and Chief Operati
Job Description
Full Job Description
Position Description
Pay Grade: Professional 8
This position provides strategic and operational support for the Executive Vice President and Chief Operations Officer (EVP-O), the Wake Tech Board of Trustees, and various college councils and teams. As a member of a dynamic team of project managers who support the President’s Office, this position supports the execution of new and strategic projects in the fulfillment of the college's mission, vision, and goals.
Responsibilities and Duties (*Essential Functions)
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
- Provides strategic and operational support for the Executive Vice President and Chief Operations Officer (EVP-O), the Wake Tech Board of Trustees, and various college councils and teams
Serves as a member of a dynamic team of project managers who support the President’s Office in executing new and strategic projects
Prepares agendas and minutes, provides project management, and maintains records & documentation, as needed, for the Board of Trustees, Board of Visitors, Executive Leadership Team, Collaborative Council, DEI Council, and Campus Services Team
Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures
Represents the EVP-O in a manner consistent with the standards of the President’s Office, including maintaining a warm atmosphere for all constituents, excellent customer service, and confidentiality
Provides a bridge for smooth communication between the EVP-O and internal departments to build and maintain the relationships crucial to the success of the college
Manages the EVP-O’s calendar and anticipates their needs through the constant monitoring of their schedule and commitments, including preparing materials and briefings in advance of meetings
Handles travel arrangements and reimbursements, manages budgets, and prepares contracts for the President’s Office
Attends board and council meetings, college-related events, and relevant professional meetings on multiple campuses and at various locations
Tracks and procures Institutional memberships
Maintains a current mailing list of Wake Tech retirees and supports the Retirees Association
Processes and tracks college requests for sympathy plants/donations
Qualifications
Knowledge, Skills and Abilities:
Demonstrated ability to maintain a high level of confidentiality, credibility, and trust
Ability to be an effective and collaborative team player who achieves goals while helping others accomplish organization goals, considering broader College needs
Strong organizational skills that demonstrate an ability to prioritize and perform multiple tasks seamlessly with attention to details and deadlines while providing excellent customer service
Strong interpersonal and communication skills, emotional intelligence and maturity, and the ability to build and maintain relationships with Executive Leadership Team, Board members, community constituents, students, faculty and staff
Ability to communicate effectively within a diverse, college structure and to its constituencies
Demonstrated ability to organize efficiently and pay meticulous attention to details
Demonstrated ability to listen carefully, to interpret accurately and to respond to a high volume of requests
Organizational awareness, problem solving, critical thinking, and crisis management abilities
Flexibility to manage change in a dynamic work environment
Strong proficiency in MS Office products
Ability to work independently in preparing reports and presentations for the President’s Office
Minimum Requirements:
Bachelor's degree
Five years of experience working in project management, high level executive support, and/or research positions
Or an equivalent combination of education and experience
Preferences:
Certification in Project Management
Previous working experience in a higher education, economic/workforce development organization, or corporate level setting
Essential Personnel:
TBD
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