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Associate Director

Job Description

Position Details

Position Information

Recruitment/Posting Title Associate Director
Job Category Staff & Executive - Administrative & Support
Department SAS - Math & Physical Sciences
The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Associate Director for the Deanís Office. Reporting to, and in consultation with the Director of SEED2S, the Associate Director (AD) is responsible for the daily operations of SEED2S programs. SEED2S (Student Excellence, Equity, and Diversity in Data Science) is an intellectual hub to support and promote inclusive inter-and multi-disciplinary excellence, timely completion of degree, and student diversity, equity, and inclusion (DEI) in data science, intersecting with related disciplines, especially in the mathematical and physical sciences, for students from disadvantaged backgrounds and historically marginalized groups to help them thrive and achieve excellence, and upon graduation succeed in the ever-evolving workplace. The SEED2S operations include the planning, implementation, and evaluation of its programs.
Among the key duties of this position are the following:
  • Directly supervise SEED2S program coordinator, and in the absence of the Director, assume responsibilities for the programs.
  • Help recruit, manage, and train staff; will help with outreach efforts through various platforms of communication; and will represent SEED2S programs at various events and to relevant stakeholders.
  • Develop guided pathways from community colleges to the Rutgers Ė New Brunswick Data Science degree programs and will also help develop experiential learning opportunities for students.
  • In consultation with the Director, the AD will manage the annual budget for the program, prepare and submit relevant reports and assessments.
  • Manage SEED2S related facilities matters and provide administrative support to students, faculty, and staff.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
FLSA Exempt
Grade 07
Position Salary
Annual Minimum Salary 81752.000
Annual Mid Range Salary 103477.000
Annual Maximum Salary 125202.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelorís degree, preferably in STEM field with concurrent involvement in professional development training and experience in educational environment.
  • A minimum of five years of professional experience working collaboratively with faculty, students, and staff in a university setting, the safeguarding of confidential data, and design and implementation of science programs complementing undergraduate-level science curricula.
  • Use of personal vehicle in order to travel for business demands; a valid driverís license would be required for this position.
Required Knowledge, Skills, and Abilities
  • Excellent diplomatic, interpersonal, organizational, communication, writing, and presentation skills required.
  • Must be able to think strategically, manage complex organizational details, and negotiate successfully to resolve conflict.
  • Diligence, attention to detail, ability to meet deadlines and work in a team, computer literacy to include statistical database and analysis applications (Microsoft Office Suite, especially Excel), willingness and the ability to become proficient in other required research and curriculum delivery applications is required.
Preferred Qualifications
  • Advanced degree in Higher Education Ė STEM discipline.
  • Experience with the issues affecting the achievement of individuals from disadvantaged backgrounds and historically marginalized groups in the fields of data science, mathematics, computer science, engineering, and technology is highly preferred.
Equipment Utilized
  • Microsoft Office suite Ė Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, Adobe Acrobat, Expense Management, PeopleSoft Management, Financial Management (Oracle Cloud), a variety of SAS applications, and unit databases.
Physical Demands and Work Environment
  • Travel to various Rutgers campuses, NJ high schools and community colleges, and occasional attendance at national profession conferences (e.g., NCWIT) for awareness and outreach activities and meetings.
Special Conditions
  • Clean Driving Record

Posting Details

Posting Number 23ST0144
Posting Open Date 01/19/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
City Piscataway
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidateís offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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