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Program Coordinator I

Job Description

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I
Job Category Staff & Executive - Administrative & Support
Department Engn- Ctr Adv Infrastructure
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Coordinator I the Center for Advanced Infrastructure and Transportation (CAIT). Reporting to the Research Program Coordinator I of the Center for Advanced Infrastructure and Transportation (CAIT), and working under general supervision with clearly defined objectives, the position will be responsible for providing the support, coordination and management skills necessary to accomplish the goals prescribed by the mission of CAIT freight initiatives.
Among the key duties of this position are the following:
  • Acts as the project coordinator supporting activities implemented by the New Jersey Department of Transportation (NJDOT), Division of Freight Services on their efforts to manage the Motor Carrier Safety Assistance Program (MCSAP) and develop the Commercial Vehicle Safety Plan (CVSP).
  • It has a key role in maintaining compliance with the agreements made with the Federal Motor Carrier Safety Administration (FMCSA) and supporting NJDOT in reducing Commercial Motor Vehicle (CMV) accidents, fatalities, injuries and hazardous material incidents, through consistent, uniform and effective CMV safety programs.
  • Utilizing research project coordination and grant management skills, the individual will provide the department with an effective resource to comply with reporting guidelines, validate performance measurements and propose improvements to facilitate accomplishing the fiscal and programmatic objectives of the programs.
  • In addition, this position will play a key role assessing and evaluating the needs of the department in order for CAIT to better leverage resources, providing solutions, while increasing the number of freight activities in the CAIT portfolio and partnerships with agencies and organizations, and enhance the goals of the Center.
  • The position will require an individual to develop and write proposals to meet the needs of the NJDOT and implement program guidelines and initiatives to execute the projects to completion, providing the coordination needed to maintain and secure funding flow as well as achieving various long-range goals.
  • The position will require an individual that can collaborate with NJDOT, the New Jersey State Police (NJSP), Motor Vehicles Commision (MVC), FMCSA, Stakeholders and partners, also help monitor progress and achieve the goals under the provions of the MCSAP. It requires knowledge of cost principles of OMB Circulars A-21, A110, A-133, A87 and Title 49 CFR Transportation Code of Federal Regulations, necessary in order to effectively identify issues and develop relevant solutions to meet administrative objectives in a complex regulatory environment.
  • By working closely with NJDOT and other federal, state, and local agencies, this position will also help to identify and address priority freight issues.
  • An intellectual desire to work autonomously is critical, as the employee may frequently be required to travel independently to various locations in New Jersey and out of state for annual planning meetings, working offsite without any manager supervision; therefore, he/she will be required to exercise discretion and independent judgment.
  • This position will require the employee to exercise responsibility and assure compliance with all requirements of the MCSAP and freight sponsors.
  • The employee will also help defining the strategy of the program that is in line with, and compliments, the Center’s mission. In addition, the employee will demonstrate an ability to form and maintain productive working relationships, and have the ability to work under general guidance in the prescribed duties, as well cooperatively with other University departments, CAIT’s faculty and staff.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 51359.000
Annual Mid Range Salary 63909.500
Annual Maximum Salary 76460.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
  • A minimum of two years relevant experience in a program coordination or administrative function.
  • Use of personal vehicle in order to travel for business demands; a valid driver’s license would be required for this position.
Required Knowledge, Skills, and Abilities
  • Must have excellent communication, presentation skills, and a strong proficiency in office applications required.
  • Requires knowledge of all computer programs and command of the English language necessary to produce materials for mass distribution to market workshops and special events, as well as occasionally prepare articles for electronic newsletter.
  • Must be extremely proficient in writing, editing and overall communications skills.
  • The individual will be expected to hold very high standards in how information is developed and presented. It is key that he/she will have the demonstrated ability to manage, document, and organize multiple simultaneous projects
  • The employee must have strong skills in planning and organizing, information integration, decision-making, and attaining results.
  • The ability to research, compile data and formulate reports and deliverables on a consistent and timely basis are critical.
  • He/she must be able to think broadly and conceptually and formulate creative, sophisticated solutions to complex problems, prioritize workload, and work independently with general supervision.
Preferred Qualifications
  • Knowledge and understanding of freight principles and practices and experience in the Freight Services at a State level is preferred
  • Experience with non-profit organizations, state, county or municipal agencies and/or involvement in professional organization is highly valued.
Equipment Utilized
  • General MS Office software: to perform the work duties listed, including Excel, PowerPoint, Word, and Outlook.
Physical Demands and Work Environment
  • Requires frequent travel within New Jersey to attend meetings/functions/events/etc., and occasionally travel out of state to attend meetings/conferences/etc.
  • 3 days off campus (NJDOT-Trenton) and 2 days on Busch Campus
Special Conditions
  • Clean Driving Record

Posting Details

Posting Number 23ST0097
Posting Open Date 01/20/2023
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Off Campus
City Trenton/Piscataway
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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