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Program Coordinator I

Job Description

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I
Job Category Staff & Executive
Department Camden School of Nursing
Rutgers University–Camden is a diverse, research-intensive campus of approximately 7,400 undergraduate and graduate students and 1,100 faculty and staff members located in Camden, N.J., directly across the Delaware River from Philadelphia. The campus thrives with a supportive culture that helps students achieve their goals and fosters collaboration among employees. The university is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for its Community Engagement classification. Washington Monthly magazine consistently ranks Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university.
Rutgers School of Nursing–Camden is an important leader in nursing education, research, and engaged civic learning in community service within southern New Jersey, the Delaware Valley, and beyond. We became the fourth designated school at Rutgers University–Camden in 2011, but our tradition of excellence in nursing education extends to 1972 when the Rutgers University–Camden Department of Nursing was first established. For the past 4 decades, Rutgers–School of Nursing Camden has prepared world-class nurses– educating health care providers, scholars, and leaders from diverse backgrounds who advance change and promote well-being across the homes, hospitals, and communities they serve, while contributing to a Nursing workforce that reflects the diversity of our communities both locally and globally. 
The Rutgers School of Nursing-Camden Center for Excellence in Inter-professional Practice, Education, and Innovation (CEIPEI) provides opportunities for active learning, promotes interprofessional collaboration, and stimulates innovation in nursing education and practice. The CEIPEI is accredited by the Society for Simulation in Healthcare (SSH) . The Wound Ostomy Continence Nursing Education Program (WOCNEP), a certificate within the School of Nursing’s graduate program, is currently the only accredited graduate level WOC program in the United States. Offered in both online and on-campus formats, the WOCNEP recruits students from across the nation. Our MSN in School Health is the first School Nurse Certificate Program based upon the National Association of School Nurses’ (NASN) Framework for the 21st Century School Nursing Practice™.   
Posting Summary
Rutgers University School of Nursing -Camden is seeking a Program Coordinator I to act as a Grant Operations Specialist for the HRSA funded Nurse Education, Practice, Quality and Retention-Clinical Faculty and Preceptor Academies (NEPQR-CFPA) Program. The purpose of this program is to increase the nursing workforce by recruiting, training, and producing skilled qualified clinical nursing faculty and nursing preceptors. The program will prepare nurses to serve as nursing clinical faculty and preceptors to newly hired or transitioning licensed nurses in a variety of care settings. The NEPQR-CFPA program aims to create academies consisting of academic-clinical partnerships to develop and implement a formal curriculum to train clinical nursing faculty and preceptors. Under the direction of the Grant Program Director, the Program Coordinator I will provide a wide variety of administrative responsibilities, student, and program support to ensure high-quality services. The Program Coordinator I exercises professional judgment in performance of services and maintains a demeanor complementary to the programs supported, as well as the Rutgers University School of Nursing – Camden.
One FTE position was required for HRSA NEPQR-CFPA funding of this grant and is contingent upon the renewal of the grant each year. Funding is for a maximum of 4 years.
The candidate will have a minimum of a bachelor’s degree and have at least 2 years of experience with grant management, learning management systems, and various forms of educational technology.
Essential Job Functions:
  • Contributes effectively to and supports an environment that enhances the goals and objectives of the HRSA NEPQR-CFPA Grant Project within the School of Nursing-Camden.
  • Facilitate strategic partnerships and communication between CLIPP Academy students, and academic, clinical, and community partners.
  • Participate in data collection activities.
  • Maintain and update records and files related to student performance, project outcomes, progression, meetings, record keeping, and other project information.
  • Work collaboratively with the Project Director, to ensure the project operates efficiently and effectively daily.
  • Maintains outlook calendars, schedules appointments, and communications in a timely fashion
  • Assist with the marketing and promotion of the project, including outreach, information sessions and the Rutgers website
  • Act as a point of contact for prospective and current students
  • Creates and disseminates program communications, informational and marketing materials and manages program listservs and databases
  • Work collaboratively with the Project Director to cultivate additional partnerships and facilitate the placement of students for the residency component of the project
  • Routinely evaluate project workflows to ensure adherence and efficiency; provide recommendations for improvements.
  • Coordinate meetings (including agenda items), conferences, events, and projects; take minutes as assigned.
  • Monitor student progress in the Canvas Learning Management system
  • Assist in the development and implementation of various educational technologies to enhance student learning
  • Coordinates and processes student admission and program completion processes in cooperation with HRSA and the School of Nursing – Camden
  • Oversee all project milestones set by management and track project costs and invoices to ensure budgetary parameters are met.
  • Additional duties as assigned
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA Nonexempt
Grade 04
Position Salary Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.
Annual Minimum Salary 51359.000
Annual Mid Range Salary 63909.500
Annual Maximum Salary 76460.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Minimum of a bachelor’s degree and a minimum of 2 years of experience with grant management.
  • Experience working with professional contact hours.
  • Proficiency with the Canvas Learning Management System and diverse educational technologies
  • Proficient with Adobe products and survey software (e.g. Qualtrics)

Required Knowledge, Skills, and Abilities
  • Familiarity with project management software tools, methodologies, and best practices
  • Strong interpersonal, communication, and organizational skills, capacity for independent work
  • Must be proficient in Microsoft software including Word, Excel, PowerPoint, WordPress, and Outlook.
  • The ability to maintain a high level of accuracy and attention to detail.
  • Ability to independently prioritize work and utilize resources effectively

In collaboration with the Project Director, the Program Coordinator I will be responsible for ensuring the project operates efficiently and effectively on a daily basis. The Program Coordinator I will also be required to communicate and facilitate collaboration between CLIPP Academy students, and academic, clinical, and community partners, to identify potential placements for students’ clinical residency. Proficiency with the Canvas Learning Management system and diverse educational technologies is also a requirement for this position.
Preferred Qualifications
  • Master’s Degree
  • At least 5 years of project management and related experience
  • Familiarity with HRSA grants
Equipment Utilized
  • Microsoft Office products
  • Canvas Learning Management System
  • Various diverse educational technologies, and regular office supplies
Physical Demands and Work Environment
  • Repetitive movement of hands and fingers – typing or writing
  • Frequent standing, sitting, and/or walking
  • Ability to reach with hands and arms, ability to lift up to 25 pounds
  • Ability to visually identify, observe, and assess, ability to communicate with supervisor, students, colleagues, and academic and clinical partners in person, via phone, and email.
  • Minimal travel to various academic and clinical partner sites may also be required.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
Special Conditions

Posting Details

Posting Number 23ST0103
Posting Open Date 01/21/2023
Special Instructions to Applicants
Regional Campus Rutgers University-Camden
Home Location Campus Rutgers University-Camden
City Camden
State NJ
Location Details
Camden, NJ 08102

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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