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Senior Academic Program Coordinator

Rutgers University

Job Description

Position Details

Position Information

Recruitment/Posting Title Senior Academic Program Coordinator
Job Category Staff & Executive - Advising and Counseling
Department RBS Business of Fashion
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Academic Program Coordinator. Reporting to the Director of Business of Fashion Programs, the Senior Academic Program Coordinator is responsible for the daily administration of all aspects of the Business of Fashion (BofF) undergraduate minor, concentration, and the Master of Science in Business of Fashion (MSBF).
This position is responsible for and not limited to the following:
  • Coordinates all aspects of student interface and serves as the initial point of contact for all prospective candidates, current students, and stakeholders
  • Works closely with the Director to develop and implement strategic initiatives for outreach, recruitment, media relations, and marketing
  • Travels among regional campuses of Rutgers University, canvasing and outreach in the greater NYC and NJ area, as well as up to 50% weekend and evening work may be required
  • Assists with a variety of special projects including donor relations, industry networking, and fundraising assigned by the Director
  • Manages and oversees all logistics for the MSBF program including all admissions sessions, open houses, student tours, conferences, field trips and events with guest Universities
  • Manages and plans the orientation process for MSBF students
  • Creates, monitors and reviews scholarships applications (Beverly Aisenbrey Business of Fashion Scholarship and FIT Scholarships)
  • Makes recommendations to Program Director
  • Develops annual program budgets, semester schedules, student registration, assign special permission numbers, and acting as a liaison with various Rutgers offices such as financial aid, cashier’s office, and office of international student services
  • Manages general budget and expenses for the department, including transactions within payroll, purchasing requisitions, cash transmittal, expense reimbursements
  • Assists MSBF students with graduation applications
  • Manages and certifies students for graduation
  • Schedules workshops (i.e. excel) with CTAAR for Business of Fashion students
  • Serves as the initial and main point of contact for academic advising for all MSBF students
  • Manages and oversees federal student workers and department interns, including social media intern
  • Creates work schedule and provide performance feedback to student workers and interns

Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
This position may be eligible for a hybrid work arrangement.
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 58867.000
Annual Mid Range Salary 73298.000
Annual Maximum Salary 87729.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Requires a bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of the program and execution, coordination, organization, facilitation, report analysis, writing skills, and promotion/outreach
  • Also requires a minimum of two years of relevant experience in a program coordination or administrative function that includes coordination of work and management of people; good communication skills; and computer literacy
Required Knowledge, Skills, and Abilities
  • Must be detail-oriented with good written and verbal communication skills
  • Outstanding Internet research and computer literacy skills including proficiency in Microsoft Word, PowerPoint, and Excel. Social Media expertise or Graphic Design experience is helpful as is event planning or production experience
  • Previous experience with management operations in an educational or similar setting
  • Demonstrated knowledge of program coordination and administration, record keeping, data organization, program promotion, and event planning
  • Excellent budgetary skills and records management
  • Ability to work in fast-paced environment and possess sound judgment and pleasant and professional demeanor
  • Ability to prioritize and multi-task while handling multiple interruptions
  • Work is consistent with an understanding of the mission, vision, role and goals of the programs
  • Extraordinary and proven communication and follow-up skills is mandatory
  • Professional and mature attitude is essential
  • Represent the program effectively in the fashion industry is key as well as an understanding of how to present the program’s image in the fashion and fashion-related industries
  • Public speaking, event planning and presenting experience is required
  • Ability to work in a variety of organizations is key as the person will be interacting outside the university with the corporate fashion industry with a critical understanding of small business and entrepreneurship

Preferred Qualifications
  • Prefer a minimum of 2 years working in project management, program coordination, or business administration
  • A Master’s Degree in a business field is preferred
  • Background in interdisciplinary degree programs is desirable as well as an understanding of the fashion industries
  • Experience in either product branding, a strong visual background, digital marketing, e-commerce and knowledge of the fashion industry are suggested
  • Proven track record of deliverable results in recruitment, program development, project management, and marketing is highly desirable
  • Must be able to quickly learn and communicate university policies and guidelines and create budgets
  • Ability to engage and communicate with various stakeholders including but not limited to: students, faculty, top industry leader and CBF Board members
  • Communication includes writing advance minutes, memos, letters and other written forms of communication in a timely manner
  • Database management and familiarity with Adobe Creative Cloud is a plus
  • Familiarity with academic business concepts is helpful
Equipment Utilized
  • Must be familiar with Canvas, Salesforce, WebEx, Zoom, and Microsoft Teams
  • Cornerstone preparer for all department-related transactions, PC proficient, and able to effectively use Microsoft Office Suite, Social Media, and online job and recruiting databases such as Symplicity
Physical Demands and Work Environment
  • Travel between all University campuses, program events, off-campus meetings will be required on a weekly basis
  • Evening and weekend work may be assigned based on the needs of the program and the discretion of the Director up to 50% of the time
  • Ability to lift and move up to 50 lbs
  • Ability to move around freely within the settings of a trade show atmosphere
Special Conditions

Posting Details

Posting Number 23ST0068
Posting Open Date 01/25/2023
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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