Position Details

Position Information

Recruitment/Posting Title	Program Administrator (Assistant Manager)
Job Category	Staff & Executive - Administrative & Support
Department	SN-Business Office
Overview	The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state’s preeminent, comprehensive public institution of higher education. Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ. Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow. New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Administrator for the Department of Finance within the School of Nursing. Under direction, to assist the Chief Financial Officer and the Business Manager in the overall financial and business operations of the School. Assists in reviewing financial analysis, budgeting, projections, and other financial-related activities. Oversee position control and personnel-related cost analysis. Conduct academic program-related financial analysis for purpose of program performance, accreditation financial data requirements, and program enhancement and expansion. Performs other fiscal-related activities and special projects as assigned. Among the key duties of this position are the following: Reviews and approves purchase orders, check requests and other expense requests for the designated divisions/departments. Prepares journal entries, expense reclassification and project adjustments for the designated funds. Processes HR transactions including commitment accounting related to faculty and staff hiring to ensure proper departmental accounts being charged. Reviews and oversees monthly FTEs, salary and fringe analysis as part of the monthly finance close assignment. Conducts position controls by keeping track of vacant positions, employee status changes, promotions, resignations and other personnel related actions that affect FTEs and salary expenses. Participates in the annual budget development and quarterly projections in areas of FTEs, salary and fringe expenses for the operating fund of the School.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	29S
Position Salary
Annual Minimum Salary	87141.000
Annual Mid Range Salary	110235.000
Annual Maximum Salary	133327.000
Standard Hours	37.50
Union Description
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Accounting, Finance, Health Care Administration, Business Administration, or a related field. Plus a minimum of five (5) years of progressively more responsible financial analytical experience. Additional related experience may be substituted for the degree on a year-for-year basis.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge of spreadsheet applications and database systems used in financial and/or accounting applications is required.
Preferred Qualifications	Master’s degree preferred)
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST0157
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement