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Admissions & International Clearance Processor
Job Description
Posting Number
PG192979SPInternal Recruitment
NoWorking Title
Admissions & International Clearance ProcessorAnticipated Hiring Range
Commensurate with Experience ($48,000 - $53,000)Work Schedule
Monday - Friday, 8:00am - 5:00pmJob Location
Raleigh, NCDepartment
Graduate School - Dean's OfficeAbout the Department
The Graduate School provides leadership for graduate education at NC State University. This includes leadership in recruiting, admitting, enrolling, retaining, and graduating master’s and doctoral students. Graduate School personnel oversee the quality of graduate education, develop and implement policies and procedures, interact with external constituencies, and provide valuable services related to graduate education.
Essential Job Duties
This position will serve as an admissions processor and expert on admissions procedures and international documentation review and clearance for the Graduate School. They will provide customer service to all Graduate School visitors and therefore must be knowledgeable on all areas of support provided by our 30+ staff members. They will assist with inquiries that are received by phone, email, walk-in, chat, etc. They will have the primary responsibility to process official transcripts sent by mail and electronic delivery services.
Other duties include:
Other duties include:
- Utilize Slate, our admissions application and CRM, to troubleshoot and assist departments, prospects, and applicants with admissions application inquiries
- Responsible for scanning and matching all documents received in the Graduate School into OnBase, our document management system
- Independently assesses the financial responsibility of prospective international students and clears requirements in order for visa paperwork to be processed
- Responsible for answering the proxy email account for all Graduate School inquiries
- Processes all graduate course audit forms
- Receives and processes Inter-Department Transfers (IDTs) and indicates in Slate that the application fee payment has been received
- Responsible for administering and processing Graduate Faculty requests, as well as updating the graduate catalog to reflect the new grad faculty
Other Responsibilities
- Responsible for backing up the International Admissions & Recruitment Manager during peak months or as directed by the Director of Admissions
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Friendly and professional
- Excellent written and oral communications skills
- Strong interpersonal skills
- Excellent organizational skills and ability to meet deadlines
- Keen attention to detail
- Ability to work independently and as a team player
Preferred Qualifications
- 1 or more years of experience in a university setting.
- Experience in SLATE, MyPack Portal (PeopleSoft), and On-Base.
- Intercultural communication skills.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
01/23/2023Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
01/27/2023Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
Please include as attachments a resume and contact information for at least 3 professional references.
Position Number
00041221Position Type
SHRAPosition Classification Band Title
University Program AssociatePosition Classification Band Level
AdvancedPosition Classification Salary Range
$31,200 - $56,545Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoIs this position partially or fully funded on ARRA stimulus monies?
NoDepartment Id
040101 - Graduate School-Dean's OfficeAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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