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Administrative Assistant II

Job Description


Administrative Assistant II - 28744 
University Staff 

Description

 

University of Colorado Anschutz Medical Campus

Department: Obstetrics and Gynecology

Job Title: Administrative Assistant II

Position #: 00806173 – Requisition #: 28744

Job Summary:

The Administrative Assistant II for the Division of Reproductive Sciences in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is responsible for providing administrative support for the faculty, staff, professional research assistants, and postdoctoral fellows/trainees in the Division. The Administrative Assistant will be responsible for day-to-day activities within the Division, ensuring support of the Division’s, Department’s and School’s mission and goals.

  • Support Division Chief with calendar management, communication to selected individuals on behalf of the chief and generate meeting minutes as requested
  •  Responsible for Journal Club, Fellows Chalk Talk including scheduling, catering, itineraries, creation of promotional materials, room reservations and travel coordination for external speakers, honorariums and expenses tracking. 
  • Responsible for providing general administrative support to DRS faculty, staff, fellows and students
  • Greet and assist visitors and guests
  • Update and maintain divisional distribution lists and contact lists
  • Responsible for travel arrangements and reimbursements for all DRS members
  • Maintain office supplies inventory; anticipate needed supplies; place orders; verify receipt of supplies
  • Ensure operation of equipment by completing preventive maintenance requirements; call for repairs
  • Assist with courier shipping, receive and distribute mail
  • Coordinate catering when needed
  • Schedule meetings for internal and external participants
  • Manage conference room reservations
  • Ensure DRS suite is kept clean and organized at all times
  • Attend training, town-hall meetings and forums related to relevant University processes.
  • Other duties as assigned by the DRS Chief and DRS Administrator
  • With the needed training provided, Administrative Assistant for the Division of Reproductive Sciences may provide backup support and assistance to other departmental administrative support staff.

Why Join Us:

The Department of Obstetrics and Gynecology at the University of Colorado is a world-class research enterprise, ranked 17th in the nation by the Blue Ridge Institute for federal funding. The Department currently has an impressive research portfolio of $32M in existing federal and foundation grants and contracts through the lifetime of the projects, increasing in budget annually by $9M. Departmental faculty provide a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

  • A high school diploma or equivalent.
  • 2 years of experience in a relevant field.
  • Substitution:  Education in a relevant field may substitute for experience on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

  • 4 plus years of experience in an administrative role.
  • A bachelor’s level degree.

Knowledge, Skills, and Abilities:

  • Excellent computer skills, proficiency using both a Mac and PC, including all Microsoft Office applications, and ability to quickly understand and operate specified University operational and web-based systems.
  • Demonstrated ability to independently perform a wide range of responsibilities.
  • Excellent verbal and written communication skills
  • Proven ability to maintain cooperative working relationships both internally and externally. A positive, highly motivated, energetic, and collaborative professional attitude.
  • Ability to coordinate and collaborate with multiple internal and external parties.
  • Ability to perform in a fast-paced, challenging, and diverse environment
  • Must exercise independent judgment and discretion when deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
  • Ability to manage and perform a variety of routine and complex assignments with considerable independent judgment
  • Must be detail-oriented with exceptional organizational skills.

How to Apply:

For full consideration, please submit the following document(s):

  • A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
  • Curriculum vitae / Resume
  • Three to five professional references including name, address, phone number (mobile number if appropriate), and email address
  • Questions should be directed to: Olivia Castillo, Olivia.castillo@cuanschutz.edu

    Screening of Applications Begins:

    Screening begins on 1/25/2023

    Anticipated Salary Range:

    The hiring range for this position has been established at HIRING RANGE ($36,156.96 –$41,438).

    The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

    This position may be eligible for overtime compensation depending on the level.

    Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

    Total Compensation Calculator: http://www.cu.edu/node/153125

    ADA Statement:

    The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu ?.

    Background Check Statement:

    The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

    Vaccination Statement:

    The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

    Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

    Unit-Specific Exemptions:

    • Anschutz Campus – Accommodations may be granted for medical or religious reasons.

    The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

     
      
          Application Materials Required: Cover Letter, Resume/CV, List of References 
        
    Job Category
    : Administrative Support and Related 
    Primary Location
    : Aurora 
    Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 21588 - SOM-OB/GYN RS GENERAL OPS 
    Schedule
    : Full-time 
    Posting Date
    : Jan 20, 2023 
    Unposting Date
    : Ongoing 
    Posting Contact Name: Amanda Rivers 
    Posting Contact Email: amanda.rivers@cuanschutz.edu 
    Position Number: 00806173

    *Please mention you saw this ad on AcademicJobs.*

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