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Lead HR Liaison

Job Description

Microbiology and Immunology

Full Time


Job Summary

The lead HR Liaison will play a central and critical role in the Departments of Anatomy and Microbiology & Immunology and the Hooper Foundation. This individual will participate in all aspects of human resources activity in conjunction with the HR Shared Services teams. This position will also serve in an advisory and leadership role within the department in support of lab and staff personnel with regards to HR processes and transactions.

The lead HR Liaison will work directly with the labs to gather necessary documentation to hire and renew all Non-Faculty Academic (NFA) positions. This includes submission and tracking of all cases in People Connect and working directly with the finance team to ensure appropriate funding sources and the availability of funds. Initial funding entries in UCPath will also be processed by the HR Liaison. There are ~75 NFA positions in the Department.

This position will work directly with the labs and CAO to gather necessary documentation to hire all staff positions in the Departments. This will include being the main point of contact for administrative hires in the Departments, developing and implementing internal onboarding procedures for staff, and conducting recruitment interviews for administrative staff positions. There are ~50 staff positions in the Department.

The lead HR Liaison will manage and coordinate all liaison activities for the Departments with the CAO and the department’s HR Liaisons (1.5 FTEs) to ensure all HR operations are functioning well at the Department level. The individual will serve as a backup for HR liaison activities related to faculty and postdoc trainees.

This position will require 2 days per week on-site at the Parnassus Campus with the ability to work remotely the remaining 3 days.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Microbiology & Immunology is a basic science department within the School of Medicine that performs scientific research, training and teaching at Mission Bay and Parnassus Heights. Research in the department focuses on areas related to infectious diseases, immunology, and cancer. Our department also provides advanced research training to postdoctoral fellows and graduate students working towards their Ph.D. degrees.

The Department of Anatomy is a basic science department within the School of Medicine that performs scientific research, training and teaching. The Department includes 15 faculty members with primary full-time appointments, 15 faculty with joint appointments, and 50+ postdoctoral fellows and students engaged in research that covers questions in cell biology, developmental biology and the neurosciences. Faculty have laboratories at both the Parnassus Heights campus, where there is a focus of interest in cancer biology, and at the Mission Bay campus, where many of the neurobiology faculty are located. The administrative office of the Department is located at the Parnassus Heights campus. Anatomy faculty and staff are committed to building a diverse community that is welcoming and supportive, one that will nurture education and research.

The G.W. Hooper Research Foundation is an organized research unit within the Department of Microbiology & Immunology. We perform scientific research and training at Parnassus Heights.

The Parker Institute housed within the Department of Microbiology and Immunology includes six centers – UCSF, Memorial Sloan Kettering Cancer Center, Stanford Medicine, UCLA, the University of Pennsylvania and The University of Texas MD Anderson Cancer Center. The Parker Institute’s goal is to accelerate the development of breakthrough immune therapies capable of turning cancer into a curable disease by ensuring the coordination and collaboration of the field’s top researchers and quickly translating their findings into patient treatments.

Required Qualifications

  • Bachelor's degree in related area and / or equivalent experience / training.
  • Minimum 3+ years of related experience
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.
  • Ability to use discretion and maintain confidentiality.
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

Preferred Qualifications

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Solid knowledge of common University-specific computer application programs.
  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)


Parnassus Heights (SF)

Additional Shift Details

M-F 8:30am-5:30pm

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