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Human Resources Administrator 1 (Hybrid Opportunity, Multiple Positions)

Stanford University

Job Description


HR Administrator 1 (HRA) - Hybrid/Multiple Positions
Repl Pos 00048513 (AC)

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

As the oldest medical school in the western United States, Stanford Medicine is devoted to the training of physicians and scientists and the clinical practice and research efforts of those who are shaping the future of medicine and science. Supporting that mission is a staff of more than 15,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

We invite you to consider joining our team as a Human Resources Administer 1 (HRA) in the School of Medicine Human Resources Cluster (HRC). The HRA role is a critical position providing HR administrative support to a group of client departments within the departments supported by the HRC team. This position will have immense exposure in partnering with local HR partners and using Stanford Universityís Human Resource (HR) systems such as PeopleSoft HRIS and Taleo Applicant Tracking while gaining the knowledge as a system expert user. The position is integral in ensuring accuracy and data integrity at the highest level while using Stanford HR systems in a fast-paced environment where it is essential that the HRA work independently while managing the heavy workload and multiple competing projects. The HRA will act as a liaison between local HR partners, faculty and staff in communication with other teams such as Benefits, Compensation, Employee Relations, Payroll, Risk Management and Stanford Leaves.

The HRA will report directly to the Manager, HRC. This position will be based at the Stanford Redwood City campus (https://redwoodcity.stanford.edu/ ) and will be considered as a hybrid of working on-site and off-site.

Please submit a cover letter highlighting your experience and qualifications along with your job submission and resume.

Duties include:

  • Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
  • Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
  • Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
  • May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/postdoctoral appointments.
  • Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
  • Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
  • Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
  • Maintain personnel and human resources related files.
  • Provide general administrative support for human resources staff.

* - Other duties may also be assigned.


DESIRED QUALIFICATIONS:

  • Bachelorís Degree preferred.
  • Previous and/or current experience working with HR and/or Payroll systems: PeopleSoft HRIS, Taleo Applicant Tracking System, HireRight Background Checks, Time and Leave System/Employee self-service portal.
  • Experience working in a centralized HR unit and hands-on experience with HRIS platforms.
  • Comfortable using Excel on a daily basis for reporting and auditing of daily tasks.
  • Experience with payroll calculations such as vacation payouts, retro salary differentials and termination accrual payouts.

EDUCATION & EXPERIENCE (REQUIRED):
Associate degree and two years of relevant experience, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Strong attention to detail and accuracy.
  • Ability to learn and apply general human resources policies using problem solving skills.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to consistently follow through with projects and assignments and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
Travel on campus to schools/units, out of town.

Additional WORKING CONDITIONS:
Extended hours during peak periods, fiscal year-end, calendar-year end and pay period-end deadlines.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .


The expected pay range for this position is $62,000 to $80,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy. .


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