132,210 Jobs at 2,116 Institutions. 32 New Jobs Today.

This job has Expired


Sponsored Programs Officer

Job Description

Posting Details
Position Information

Job Title Sponsored Programs Officer
Position Number 500023
Vacancy Open to All Candidates
Department AAH REDE Office of Research Admin
Department Homepage https://rede.ecu.edu/ora/
Advertising Department GRANTS AND CONTRACTS
Division Academic Affairs
Classification Title Program Officer
Working Title Sponsored Programs Officer
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $54,856 – $59,888
Position Location (City) Greenville
Position Type Non-Faculty
Job Category Non-Faculty Instructional & Research
Organizational Unit Overview
The Office of Research, Economic Development and Engagement (REDE) is responsible for research policy and integrity, research administration and sponsored project contract negotiations across ECU and leads economic and community engagement initiatives including partnerships with public sector agencies, industry, military, and other organizations in pursuit of scholarly activities, economic development, and community engagement. The Office directs new intellectual enterprises, including technology transfer. REDE is responsible for the following units under its umbrella: Office of Engaged Research, Office of Continuing and Professional Education, the Institutional Animal Care and Use Committee, Office of Human Subjects Protections, Office of Licensing and Commercialization, Office of National Security and Industry Initiatives, Office of Postdoctoral Affairs, Office of Regional Development, Office of Research Administration, Office of Research Development, Office of Research Integrity and Compliance, Office of Undergraduate Research, and the Small Business and Technology Development Center.
The Office of Research Administration (ORA) provides centralized pre- and post-award services related to sponsored projects. The proposal services unit within ORA provides direct assistance to college-level research administrators and indirect assistance to faculty, staff, and students in applying for external funding to support research, instructional activities, and service programs that address the mission of the institution. ORA Sponsored Programs Officers (SPOs) advise campus research administrators and individuals from all disciplines in relationship development with sponsors and assure institutional submission of compliant, effective, fundable proposals with viable budgets. SPOs exercise the authority of the Chancellor, under delegation to REDE, to approve and submit all proposals to external sponsors.
Job Duties
The Sponsored Programs Officer (SPO) functions in a high-level professional capacity to facilitate research and sponsored activity across the university while constantly striving to improve the effectiveness and efficiency of research administration services and to minimize institutional financial and reputational risk. The SPO provides the final institutional review of grant and contract proposals before submission to ensure responsiveness to sponsor requirements, the appropriate application of costing principles, the ethical conduct of project activities, and compliance with government and sponsor regulations and UNC System and ECU policies regarding sponsored activity. Specific job responsibilities are:
Sponsored Projects Portfolio Management (Submission and Award Phases): (70%)
The SPO will manage an assigned sponsored projects portfolio and will carry out the following duties during the pre-award submission phase: (A) collaborate with Hub administrators and other unit administrators, associate deans for research, center/institute directors, and external points of contact to ensure investigators preparing proposals are fully supported, consult with university personnel to address issues that may interfere with proposal submission, and professionally balance the criticality of institutional processes with firm proposal submission deadlines; (B) provide the final institutional review of funding proposals submitted by Hub administrators and non-Hub supported faculty for compliance with sponsor and university requirements; (C ) use a variety of electronic systems to submit proposals to sponsors on behalf of the institution under delegated authority from the Chancellor and the Director of Pre-Award Services; and (D) ensure comprehensive and accurate official university records of proposal submissions in the Electronic Research Administration (eRA) system to ensure quality data for operational and strategic planning and assessment purposes.
During the post-submission and award phases, the SPO will carry out the following duties: (A) conduct, facilitate, manage, and document official communication with external funding entities to monitor and, as needed, to assist Hub and other administrators in coordinating revisions to the budget, aims, work plan, project dates, and deliverables associated with sponsored projects; (B) review awards for conformity with ECU, UNC, state and federal policies, and identify, articulate and resolve relevant issues in award/agreement review on a timely basis through contact and follow-up with university administrators, faculty, sponsors or third parties as appropriate; (C ) as needed, create, review and negotiate outgoing subawards agreements and amendments; (D) ensure comprehensive and accurate official university records of award receipts in the eRA system to ensure quality data for operational and strategic planning and assessment purposes; and (E) assist and advise Hub and other administrators, non-Hub supported faculty, and project teams in the non-financial aspects of award management.
Resource Guidance and Mentoring to Campus Constituencies: (20%)
The SPO will provide expert guidance, training and mentoring to Hub and other unit administrators and non-Hub supported faculty regarding fundamental approaches to successful grantsmanship and policies and procedures related to crafting, constructing, and submitting high-quality grant proposals and contract bids; in interpreting sponsor application requirements and preparing proposals and budgets (including addressing compensation/time allocation issues, cost-sharing, choice and application of F&A rate); and in utilizing sponsor form sets, electronic proposal submission systems, and sponsor grant management systems. The SPO will maintain/share knowledge of award management practices with these constituents to inform effective project design and development and assist them as necessary in negotiating internal approval procedures for proposal submission. Further, the SPO will develop and recommend solutions to problems that confront ORA, Hub and other administrators, investigators, and project teams. They will identify personnel with knowledge, responsibility, and authority (e.g. university leadership, administrative services, institutional risk management, university attorneys, and compliance offices), translate and interpret challenges as they relate to sponsored projects, and link such personnel with Hub and other administrators, investigators, and project teams for problem resolution. Finally, the SPO will provide training and support to Hub administrators and faculty regarding eRA system navigation and use.
Sponsored Project Policy, Procedure and Tool Development: (10%)
The SPO participates effectively in reviewing, developing and/or updating institutional policy and procedures to ensure application of best practices in pursuing and managing sponsored projects and in complying with federal and state requirements. This includes efforts to develop and disseminate information, documentation, and tools including, but not limited to, SOPs, FAQs, and flowcharts.
SPECIAL NOTICE TO APPLICANTS: This position may be eligible for Flexible Work Arrangements (FWA) under the ECU FWA Policy.
Contingent upon available funding.
Minimum Education/Experience
Relevant post-Baccalaureate degree required; for candidates demonstrating comparable independent research productivity or professional-level background in sponsored research administration, will accept a relevant undergraduate degree and 3 or more years of relevant experience in substitution.
Progressively responsible professional level experience in a university, academic medical center, or non-profit research institute in a pre-award or combined pre- and post-award environment; or related experience in a governmental or non-profit setting; or an equivalent combination of training and experience.
License or Certification Required by Statute or Regulation
Preferred Experience, Skills, Training/Education
- Master’s degree
- Demonstrated understanding of best practices in university research administration
- Substantial knowledge of federal agency regulations, funding programs, application requirements, and form sets
- In-depth understanding of Uniform Administrative Requirements (2 CFR 200), including cost principles
- Knowledge of sponsored project related regulatory compliance requirements, including research ethics, export control, data security and access, etc.
- Working knowledge of Federal Acquisition Regulations (FAR)
- Working knowledge of general accounting principles and audit requirements for federal awards
- Understanding of legal terms and conditions that typically appear in sponsored project agreements that may require negotiation
- Demonstrated experience in proposal preparation for a variety of governmental and non-profit sponsors; use of electronic proposal submission and award management systems; use/management of internal proposal/award tracking systems; and training development and delivery
- Demonstrated skill/ability in leading/motivating and mentoring/coaching others; problem analysis and resolution; verbal and written communication; relationship building, facilitation, and conflict resolution; and organization/prioritization/time management
- Able to manage multiple priorities with multiple deadlines in a dynamic environment while remaining service oriented
- Proficiency in Microsoft Word, Microsoft Excel, and Adobe Pro and with grants.gov and federal agency and non-federal electronic proposal submission and award management systems
- Certified Research Administrator (CRA) or Certified Pre-Award Research Administrator (CPRA) credential from the Research Administrators Certification Council (RACC), or ability to obtain certification within 12 months of hire
Special Instructions to Applicant
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.
2-3 original letters of reference are required for employment. Please be aware that if selected as a candidate of choice, an automatic e-mail will be sent to the individuals entered by the applicant in the References section in the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement.
Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Instructions to Applicant
In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.
Job Open Date 01/17/2023
Open Until Filled Yes
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date.
Initial Screening Begins 02/01/2023
Rank Level
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/57863
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

*Please mention you saw this ad on AcademicJobs.*

Apply Now

Be Seen By Recruiters at the
Best Institutions

Create Your FREE Profile Now!