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Administrative Support Assistant III -Dean, School of Business Technology & Law
Job Description
- Class Description
The purpose of this class is to provide advanced level administrative support services to assigned department, school or division.
- Minimum Requirements
High school diploma/GED and seven years related office experience or Associate’s Degree and five years related office experience; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 45 wpm; experience in higher education preferred. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)
- Class Specific Essential Duties
- Assist and provide information to students, faculty, administrators and the college community in person and on the telephone.
- Assist with special projects, meetings and/or special events.
- Serve as liaison between department or program and other offices or organizations.
- Research, analyze and process data into college systems.
- Maintain records and files.
- Assist with area budget process.
- Compile reports, documents, forms and correspondence.
- Create and track check requests, requisitions, work orders and other request forms.
- Manage calendars for department personnel.
- Process and manage all relevant course, program and/or personnel paperwork.
- Position Specific Essential Duties
- Provide administrative support to the Dean of Instruction, School of Business, Technology, and Law (SBTL).
- Train part time associates, work-study, and other staff within the School.
- Assist in the the development, revision, and monitoring of class schedules and catalog.
- Compose draft reports, correspondence and process various office forms.
- Produce departmental communications as required.
- Maintain personnel actions and records for the School Dean for full-time and part-time employees.
- Gather, prepare and submit information into Banner for new SBTL adjuncts.
- Monitor, audit, and reconcile accounts.
- Report the expenditures of budgetary allocations including: equipment and instructional supply purchases, consultants, contracted services, procurement card purchases, and conference/travel funding.
- Coordinate the administration and preparation of SBTL’s annual faculty and staff evaluations, including the administration of CIEQ course evaluations and CCSSE surveys for faculty each semester.
- Assist faculty and department chairs in dealing with daily issues.
- Manage student issues when presented to front office.
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