This job has Expired
Administrative Coordinator 4
Job Description
Thank you for your interest in The University of New Orleans.
Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.
You must complete all required portions of the application and attached the required documents in order to be considered for employment.
You must complete all required portions of the application and attached the required documents in order to be considered for employment.
Department
College of Engineering
Job Summary
Job Description
Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test, click
Applicants without current test scores can apply to take the test, click
here.
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Click
Here
to View the Civil Service Job SpecPosition Responsibilities:
55% Administrative Coordinator
1. Process of all actions including travel forms, verbal purchase orders, check requests, verbal requisition request, work order forms, facility service calls, and key requests
2. Submit, process and track all hiring packets/forms for graduate assistants and student workers
3. Initiative and track Workday hiring process
4. Coordinate with graduate school (tuition exemption forms, examination forms) for the MS in engineering, the DEN AS-engineering programs, and the graduate Coastal Certificate program
5. Arrange and track room reservations
6. Lift student holds and give class permissions on WebSTAR upon request
7. Request building and lab access for students as per instructor request through the Office of Access Control Supervise office student works
8. Maintain filing system for departments
30% Clerical Support
1. Assist College of Engineering students to ensure they receive appropriate supportive services that address and identify all student needs. Route students to appropriate offices
2. Sort departmental mail and packages
3. Answer and route telephone calls. Check departmental front area’s answer machine for messages
4. Collect and route all undergraduate student worker forms
5. Maintain front areas of departmental offices and stock paper for copier, printer, and fax machines
6. Restock the College of Engineering’s forms and request forms from departments on campus
7. Supervise departmental office student workers
8. Back-up timekeeper (biweekly, wage, and student employees). Monitor time and leave for faculty, non-classified, and classified employees. Professional leave balance for employees who have resigned or been terminated
9. Maintain faculty and staff lounge, including ordering coffee, coffee supplies, and water cooler.
10. Assist associate dean in coordinating order of the Engineer, Cap Day, and other special events
11. Aid in maintaining filing systems
15% Aid in financial management of COE and departments
1. Deposit funds/checks into UNO Foundation and UNO Accounts
2. Compile student enrollment lists for departments and respective engineering fees generated each semester
3. Generate simple budget reports at regular intervals and at the request of dean and chairs,
4. Initiate budget transfer forms
5. Submit spending freeze exemption forms
6. Initiate travel authorizations and reimbursements for faculty and students
7. Aid in tracking purchasing funding
8. Track student workers’ hours/charges
The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.
Posting Close Date
February 9, 2023
Please Note: Applications must be completed by 11:59 p.m. on the Job Closing Date to ensure consideration.
Note to Applicant:
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.
The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.
*Please mention you saw this ad on AcademicJobs.*
