Job Description

Executive Assistant to CEO

What is OGS?

Our Generation Speaks (OGS) is the first and largest Israeli-Palestinian startup accelerator designed to connect the next generation of Israeli and Palestinian entrepreneurs. Recognizing the need for a new generation of leadership, OGS is a non-profit organization that was founded at Brandeis University in 2014 and built strong partnerships with MassChallenge and MIT over the years. OGS was the first startup incubator to use entrepreneurship as a vehicle to unite emerging leaders from Israel and Palestine. In 2016, it flew its first cohort to Boston. So far, OGS has graduated 160 alums over six cohorts and, its startups have collectively raised over $50M in external funding. OGS has received national and global recognition for innovation and impact and was recently awarded a $4.5 million grant from USAID/MEPPA. This award will allow OGS to expand its team and scale its activities and impact.

OGS is led by Lobna Agbaria, the Chief Executive Officer, alongside an influential Board of Directors comprised of Boston and NY-based business and academic leaders. The Advisory Board is chaired by the former Governor of Massitucusass and Harvard Kennedy School professor, Gov. Deval Patrick.

Position Overview

The ideal candidate will provide top-level assistance to the Chief Executive Officer. S/he should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

All OGS employees spend three months in Boston during the Fellowship each summer. It is required that the Executive Assistant be located in person in Greater Boston from May to early September each year. Otherwise, the position will operate as a hybrid model with remote work and in-person meetings on demand. The individual in this position should expect to work some evening and weekend hours, particularly during the summer fellowship (June-August).

Key Responsibilities

• Manage CEO's calendar and set up meetings
• Aid CEO in preparing for meetings
• Responding to emails and document requests on behalf of CEO
• Draft slides, meeting notes, and documents for CEO
• Rack daily expenses and prepare weekly monthly or quarterly reports
• Organize events
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Format information for internal and external communication – memos, emails, presentations, reports
• Make travel and accommodation arrangements

Qualifications

• 5+ years of work experience as an Executive Assistant, Personal Assistant or similar role - a must
• Bachelor's degree - a plus
• Proficient in Google Suite, Microsoft Office suite
• Familiarity with Salesforce, Quickbooks, and monday.com - a plus
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Compensation and Requirements

The Executive Assistant position is an outstanding opportunity to join a high-growth, mission-driven organization. OGS offers a competitive compensation package including health & life insurance, paid time off, 401K, and other benefits.

The salary range for this position is $50 – $65K.

Location: when working on-site, this role is based at the Heller School for Social Policy and Management at Brandeis University in Waltham, MA, with some working hours based at MassChallenge Boston in the Seaport district (during the month of August).

A cover letter is required with the application.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Waltham, MA 02453: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 3 years (Required)

Work Location: Hybrid remote in Waltham, MA 02453

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