Position Details

Position Information

Recruitment/Posting Title	Associate Controller - Payroll Services
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	Controller - Payroll Services
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Finance and Administration (UFA) advances Rutgers’ strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university’s financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers’ standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/ .
Posting Summary	Rutgers, The State University of New Jersey is seeking an Associate Controller for Payroll Services. Reporting to the University Controller, this position is responsible for providing leadership and broad strategic oversight of university wide payroll operations. The Associate Controller for Payroll Services is a senior position and a key member of the Controller’s Office leadership team. Among the key duties of this position are the following: Ensures payment of compensation to all University employees and employees of related entities. Partake in the upcoming Human Capital Management (HCM) Oracle Cloud implementation and the transition of the Payroll department staff from the current PeopleSoft system. Works in conjunction with the University Tax Department to calculate mandatory and optional tax, benefits and other withholdings. Records and reconciles associated compensation and withholding liabilities and expenses in the general ledger and manage commitment accounting activities. Oversees payment of withholdings and associated payroll liabilities to taxing authorities, government agencies, benefits providers, and others in conjunction with the University Tax and UHR-Benefits departments. Ensures compliance with applicable federal, state, and local regulations, including record retention requirements. Increases effectiveness to decrease transaction costs, transaction cycle times, transaction errors, taxing and regulatory authority penalties and interest, and increase internal and external client satisfaction. Organizes and analyzes data to identify trends and irregularities in transactions processed and wages, benefits, and taxes paid; make recommendations for service enhancements and/or problem resolution.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	10
Position Salary
Annual Minimum Salary	124335.000
Annual Mid Range Salary	157374.000
Annual Maximum Salary	190413.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree preferably in accounting, finance, business administration, or related field. Ten years of related professional experience in a financial/accounting function in a leadership or managerial role of increasing responsibility.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and understanding of relevant DOL, IRS, and other regulations as well as process management, improvement techniques, and project management skills are required. Skills in planning and organizing, integrating information, making decisions, and attaining results. Must be a strong communicator, effective project manager, collaborative team player and possess the ability to establish strong personal relationships with internal and external stakeholders and to serve as an articulate spokesperson and representative of the University Controller’s Office. Ability to manage highly complex situations and safeguard confidential and sensitive information. Ability to work in a fast-paced and time sensitive environment with multiple competing priorities. Ability to set clear direction and priorities for the overall office operations. Excellent communication skills and computer literacy and ability to effectively communicate with senior University leadership. The University is undergoing a business process review of human resources and payroll services in anticipation of moving these services to Oracle’s cloud-based Human Capital Management (HCM) platform. The successful candidate will have the leadership and strategic planning skills to move the Payroll Services organization from the current PeopleSoft system to the Oracle HCM platform. This transition will require this individual to overhaul and strengthen core internal controls, business processes and manage the staff to effect the transition. In addition, the University’s Finance and Administration Division is moving ahead with a set of strategic priorities that embody a culture of customer service and focus on developing partnerships in support of the University’s academic and research mission. Strong leadership skills to instill a customer focus and the capacity to build effective teams to provide the highest level of service to the University.
Preferred Qualifications	CPA. Payroll accounting experience in a higher education environment.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST0092
Posting Open Date	01/12/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details	33 Knightsbridge Road

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement