Job Description

Primary Purpose

Essential Duties

• Communicate with staff in the State Payroll, State Personnel, college Human Resources, Accounting and Financial Aid Offices on a daily basis or as necessary to resolve operational or production items. Work closely with Human Resources technical staff to address issues related to hiring functions directly effecting the bi-weekly payroll process. Works with Payroll Manager regarding payroll matters with the campus community and various State offices regarding operational issues. Provide general assistance to employees regarding payroll policies and procedures.
• Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college, including time entry, new hire adjustments, pay changes, leaves of absence, employee separations, leave balances and other employee transactions.
• Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college’s internal payroll system to insure accuracy, timeliness and adherence to established college, State and Federal policies and procedures.
• Assist the Payroll Manager in the maintenance of the Time and Labor module for non-classified employees, including, but not limited to, the review of all new employee records to confirm proper Human Resources and Payroll set-up, enroll and maintain time-reporter configurations, assignment of comp time plans, manage comp time plans for payouts and extensions, and assist with leave accrual processing and subsequent review.
• Provide direction and instruction to both payroll employees and campus users in the maintenance and use of integrated Human Resources/Payroll systems.
• Coordinate with Accounting to process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
• Provide support to ensure the administrative payroll system’s internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality.
• Participate in the testing and implementation of computer system enhancements to both the state’s mainframe system and the College’s payroll software.
• Assist with the reconciliation of payroll accounting data.
• Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls. Assist campus community with activation of cards, selections of payments preference and any other interaction required.
• Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference.
• Participate in the production, reconciliation and distribution of W-2s at calendar year end.
• Assist with the review and correct wage verification request for pensions, financial institutions, state disability claims, and garnishment inquiries. Ensure the prompt and accurate response to such requests.
• Supervise payroll staff in the performance of the above stated tasks and duties.
• In temporary absence of Payroll Manager, responsible for the complete processing of all internal payrolls through the college’s administrative system.

Occasional Duties

• Perform other duties as required.

Required Skills, Knowledge, and Abilities

• Thorough knowledge of payroll principles
• Attentiveness to detail and accuracy are imperative
• Ability to manage confidential material
• Ability to multi-task and function between various technical platforms
• Comprehensive level computer skills, including Microsoft Word, Excel, working within college-wide enterprise system, and e-mail proficiency

Required Qualifications

Preferred Qualifications

• Experience in a college or university setting.
• Experience with PeopleSoft/Oracle or similar ERP systems.
• Bilingual

Environmental Conditions

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