Position Details

Position Information

Recruitment/Posting Title	Sr. Executive Assistant
Job Category	Staff & Executive - Administrative & Support
Department	ORED
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Sr. Executive Assistant for the Office for Research. Among the key duties of this position are the following: The Senior Executive Assistant, reporting to the Executive Director of Finance and Administration will serve as a critical support position for the department. The position will support the confidential administrative needs of the Senior Vice President for Research, plan and coordinate the department’s signature events and provide office administration for the OfR offices at 33 Knightsbridge Road. The position requires a keen focus on detail, excellent organization and coordination skills and an ownership mindset.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	71087.000
Annual Mid Range Salary	89978.500
Annual Maximum Salary	108870.000
Standard Hours	37.50
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree or an equivalent combination of education and/or experience. A minimum of 5 years of relevant experience in event management, administrative, or executive support.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be a self-starter, detail- and solutions-oriented, an effective communicator both in writing and verbally and possess excellent organization skills. Experience handling multiple competing priorities with competing deadlines in a fast-paced environment. Working knowledge Microsoft Outlook and the Microsoft Office suite of applications (Word, Excel, PowerPoint).
Preferred Qualifications	Experience with or knowledge of Rutgers’ internal structure, policies and procedures preferred.
Equipment Utilized	Microsoft Office (Outlook, Word, Excel, PowerPoint)
Physical Demands and Work Environment	Ability to lift up to 25 lbs. May be required to shift schedule to accommodate events. Travel to event venues requires use of personal vehicle.
Special Conditions

Posting Details

Posting Number	23ST0038
Posting Open Date	01/10/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details	Piscataway, NJ 08854

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement