The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

POSITION OVERVIEW:

The Director of Grants and Contracts serves as a team leader overseeing the day-to-day management of grants and contracts received by FPHNYC for projects within a bureau or division of the NYC Health Department. The Director will have a wide range of responsibilities related to grants and contracts administration, including creating systems for tracking goals and data, training staff in sound grants management practices, ensuring efficient management and compliance with donor requirements, internal policies and procedures and other applicable legal and regulatory guidelines, and additional administrative responsibilities.

Critical to the success of the Director of Grants and Contracts is the ability to build relationships and work collaboratively with diverse teams. The successful candidate must have strong time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines. Finally, we seek someone who can both see the big picture and focus on the small details related to grants & contracts management.

The Director of Grants and Contracts reports to the Chief Program Officer (CPO). The Director will supervise and oversee the work of a team of four to six Grants and Contracts Managers, each maintaining a portfolio of grants/projects with varying levels of complexity and with different funders and agencies.

SPECIFIC RESPONSIBILITIES:

Grants and Contract Management

• Lead team of post-award specialists to ensure timely and effective management and administration of a diversified portfolio of grants and projects
• Provide extensive guidance and training for grants management, compliance, systems, and reporting
• Work with Grants and Contract Managers so that contracts, subawards, grants and cooperative agreement approvals, extensions, modifications, close-outs and other actions are handled promptly and effectively
• Provide expertise and guidance on contract terms, cost structures, and compliance requirements
• Facilitate resolution of contractual and compliance issues
• Review of competitive solicitations, contract scopes of work, budgets, etc.
• Develop and maintain expert understanding of specific compliance requirements of various donors, e.g. CDC, HRSA, NIFA, NYS Department of Health, NYC Department of Health, etc.
• Work collaboratively with the Chief Program Officer and unit director to develop best practices, identify opportunities to streamline and improve workflows and processes, and ensure internal systems are maintained and up to date with all current awards and obligations
• Keep up to date on latest grant management best practices
• Provide relevant updates and reports to Health Departmental leadership, as needed

Leadership and Management

• Lead the planning, recruitment, and cultivation of a small, high-performing grants management team to support the execution of strategies and processes
• Coach and develop the team using a supportive and collaborative approach on a consistent basis, inspiring confidence, trust, respect, and transparency within the team
• Establish team goals, priorities and work plans that align with organizational goals
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality
• Be proactive in developing solutions and emphasizing teamwork in solving problems

Tracking and Performance

• Help strengthen existing systems for data collection, compliance, benchmarking, reporting, and audit management for all contracts
• Oversee ongoing grant monitoring activity and ensure systems are in place for tracking reporting to donors
• Collaborate on the development and analysis metrics for measuring efficiency of departmental processes

• Passion for improving public health in New York City
• 10 plus years grants management experience with a deep understanding of federal grants management, and applicable rules and regulations regarding implementation of federal awards
• Bachelor’s degree required. Graduate degree preferred
• Extensive current knowledge of the grant requirements/procedures of one or more of FPHNYC’s significant donors is required, e.g. Centers for Disease Control and Prevention (CDC), Health Resources and Services Administration (HRSA), U.S. Department of Agriculture (USDA), etc.
• 5 years direct supervisory experience, experience managing teams, and proven ability to provide feedback and develop staff capacities
• Proven ability to evaluate, improve, manage, and maintain systems and processes, including grants and/or contracts management software and processes. Passionate about continuous improvement
• Strong communication skills including tact, discretion, and diplomacy
• Proven talent for building and maintaining positive, proactive, responsive relationships within and across departments for compliance, efficiency, and effectiveness
• Exceptional customer service, problem-solving, analytical, and conceptual skills
• Demonstrated ability to promote a culture of inclusiveness, mentorship, collegiality, and support
• Effective roll up the sleeves work ethic

SALARY AND BENEFITS:

Salary range is $115,000 to $130,000

• Public Service Loan Forgiveness (PSLF) eligible employer
• Generous Paid Time Off (PTO) policy
• Medical, dental, and life insurance with low or no employee contribution
• A retirement savings plan with generous employer contribution
• Flexible spending medical and commuter benefits plan
• Generous and flexible work from home policy with up to three days working at home
• Fun hybrid office environment and passionate team
• Fun all staff events all year round
• Meaningful work at an organization striving to advance health equity and social justice

ADDITIONAL INFORMATION
Hybrid schedule: Three days remote and two days in office.

All new hires must be vaccinated against the COVID-19 virus, unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by the hiring agency.

TO APPLY
To apply, send Resume, with Cover Letter, including how your experience relates to this position here. We ask that you do not contact our staff directly and no phone inquiries please. Applicants who best match the position needs will be contacted.

The Fund for Public Health in New York City, is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.