Updated: Jan 5, 2023
Location: Remote-Campus
Job Type:
Department: Grad Div Operations

Job Opening ID: 46997
Reports To: Postdoctoral and Professional Development Manager
Working Title: Professional Development/Postdoc Analyst
Department: Grad Div Operations
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004263
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-F, 8-5
Employee Class: Career
 
Position Summary:
 
UCI Graduate Division provides leadership on all graduate education matters. We work with all academic units on campus to ensure that scholars from all over the world can learn, teach, and conduct the highest caliber research while pursuing graduate or postdoctoral training. We promote academic integrity and greater understanding by supplying information, guidance, and support to the campus community and beyond. Our aim is to enhance the educational experience by engaging and leading on all matters related to graduate student life: academic progress and advocacy, fellowships, funding and financial support, diversity, employment, and professional development. The Graduate Division coordinates with other Graduate Divisions across the UC system to ensure high quality educational experiences and promotion of graduate education system and state-wide.
 
Under the supervision of the Postdoctoral and Professional Development Manager, the position is responsible for providing administrative support for the Graduate Division components of the UCI and UC-wide Postdoctoral Scholar Program; and the Graduate Division’s graduate and postdoctoral scholar professional development programming. Major responsibilities include: publicizing funding opportunities for postdocs, researching best practices for postdoctoral scholar services; coordinating professional development programming for graduate students and postdocs, coordinating initiatives designed to acclimate postdocs to UCI, assist with the administration of the campus National Science Foundation Graduate Research Fellowship Program (NSF GRFP) and Fulbright Fellowship.
 
Compensation Range:
 
$29.10 - $36.54
 
Department Website:
https://grad.uci.edu/
 
Required:
 

• Bachelor s degree or comparable education/work experience.
• Exceptional organizational skills and attention to detail. Demonstrated ability to develop and maintain professional and effective working relationships with faculty and staff members, students, campus administrators, and professionals in outside agencies and corporations. Demonstrated ability to maintain a high level of confidentiality, professionalism and sensitivity and to use discretion in interacting with various constituencies. Exhibits good judgment, flexibility, and initiative.
• Demonstrated analytical ability to evaluate and organize data, prepare professional reports, and triage correspondence and tasks. Ability to independently perform research as needed on issues relating to graduate recruitment and retention and postdoctoral affairs. Proven ability to manage event planning, prioritizing activities and responsibilities.
• Demonstrated ability to work independently and as part of a team. Demonstrated ability to accommodate interruptions, competing deadlines, and changes in priorities. Demonstrated ability to communicate and interact with professionalism, courtesy, and good judgment in person, in writing, and by telephone.
• Demonstrates judgment and initiative in anticipating needs and resolving problems. Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.

 
Preferred:
 

• Training with PAL card. Training in the Kuali Financial System.
• Knowledge of University constituencies, organizational structure, and policies and procedures.

 
Special Conditions Required:
 

• May be occasionally required to work nights/weekends for events.

 
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• 
  Background Check and Live Scan
  
• 
  Legal Right to work in the United States
  
• 
  Vaccination Policies
  
• 
  Smoking and Tobacco Policy
  
• 
  Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• 
  California Child Abuse and Neglect Reporting Act
  
• 
  E-Verify
  
• 
  Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu .
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