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Executive Administrative Associate to the President
Executive Administrative Associate to the President
Full Job Description
The Executive Administrative Associate is a member of a diverse team serving in a liaison and coordinator capacity for the President, Board of Trustees, Chief Officer of Student Success and Strategic Innovation, the internal college community, and external partners. The Executive Administrative Associate is responsible for performing highly complex administrative duties in support of the President, Board of Trustees, and the Chief Officer, and also manages special projects.Minimum Qualifications
- An Associate Degree + 5 years of administrative experience.
- Ability to work in a diverse environment.
- Excellent writing, editing, and organizational skills are essential.
- Experience with Microsoft Office and/or Google Workspace, spreadsheets, presentation and collaboration apps, and software. Strong proficiency in working in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and willing to learn new technology and programs.
- Excellent customer service skills with the ability to maintain a positive attitude at all times.
- Superior writing, editing and grammatical skills strongly desired.
- Exceptional multi-tasking abilities with the capacity to juggle numerous projects at once and prioritize as needed.
- Excellent organizational skills, ability to manage multiple priorities and projects and handle deadlines and changing priorities, attention to details and follow through.
- Excellent interpersonal and team building skills.
- Professional and personal ability to work well with others.
- Highly self-motivated and directed.
- Strong computer, problem-solving and analytical skills.
- Ability to work under pressure.
- Exceptional soft skills, ability to address sensitive issues and maintain confidentiality. Manage multiple competing priorities in a hectic, high-profile environment.
- Previous experience working in a C-Suite Environment.
- Bachelorâ€™s Degree or higher
- Possess experience working with diverse constituents.
- Knowledge and experience with de-escalation techniques.
- Foster diversity, equity, and inclusion with colleagues and students.
- Maintain confidentiality and security of sensitive information.
- Maintain College security regulations as mandated by the College.
- Serve on standing committees as appointed by the President.
- Prepare letters, reports, presentations, graphs, statistical reports, minutes and proposals as requested.
- Coordinate appointments and maintain Presidentâ€™s daily schedule and calendar.
- Assist in preparation of travel requests to include travel arrangements and reimbursement requests.
- Maintain inventory of office supplies to ensure proper coverage.
- Attend specialized training activities that enhance job performance and foster diversity, equity, and inclusion.
- Organize programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling the event budget.
- Assist with the preparation of the Presidentâ€™s presentation material for events.
- As the secretary to the Presidentâ€™s Executive Leadership Team, contribute to college-wide planning and decision-making.
- Maintain a record of Cabinet and Executive Leadership Team actions.
- Support the Executive Leadership Teamâ€™s process of creating, refining, and adopting College policies and procedures.
- Assist with the implementation and administration of college policies and procedures and other criteria set by the state of NC, the Federal Government and other entities.
- Administer notary public functions for the College and the Board of Trustees (Notary Public License paid by the College).
- Serve as a leader of special projects for the Presidentâ€™s Office support staff and administrative support for the Chief Officer of Student Success and Strategic Innovation and other stakeholders as appropriate throughout the College.
- Facilitate the Presidentâ€™s communication with the Board, College employees, the community, political representatives, and all associated organizations on local, state, national, and international levels.
- Implement Forsyth Techâ€™s Core Values within the department and collegewide.
- Serve as liaison between the President and the entities who appoint Board of Trustees members.
- Serve as liaison from the Presidentâ€™s Office to the legislative assistants for the Collegeâ€™s Federal and State Legislators.
- Assist the President in facilitating contracts, agreements between the College and other entities.
- Manage the Presidentâ€™s Office making independent decisions on administrative matters; develop and implement internal procedures to expedite and control the flow of administrative work and project completion.
- Administer office budget as it relates to the Presidentâ€™s Office, Presidentâ€™s Discretionary Fund, and the Chief Officerâ€™s Discretionary Fund.
- Responsible for security and maintenance of highly confidential materials, information, and professional files.
- Assist the President with detailed and administrative work personally handling routine matters and assigned projects.
- Gather, prepare, and edit Presidentâ€™s Report for distribution or presentation to Board of Trustees.
- In conjunction with the President and the other members of the preisdentâ€™s office, communicate and maintain correspondence with board members.
- Assist in organizing the orientation of new board members and the process of swearing in new and reappointed trustees.
- Take minutes for Board of Trustees and board committee meetings.
- Monitor board member compliance regarding ethics and other required state training.
- Supports the President and Chief Officer to maintain the Board of Trustees ethics and orientation training schedules as required by the State Board.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee will need to regularly operate and use computers, phones and other electronic equipment
- The employee will frequently communicate and must be able to exchange accurate information with others
- The employee may need to move around their office and/or campus to attend meetings/ classes and to access files, machinery or other job-related tools
- The employee may need to lift and/or move equipment, tools or paperwork up to 25 pounds
- The employee may need to position themselves by reaching, stooping, kneeling or crouching in order to adjust or collect equipment and/or supplies
- Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Encounters low to moderate noise levels in the work environment
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
If you have trouble, please call HR at 336-734-7302. AA/EOE.
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