The W. P. Carey School of Business, Center for Services and Leadership (CSL) is seeking a Program Coordinator to perform work of considerable difficulty in coordinating and directing the activities and functions of a project or program. Independently ensures that the goals and objectives of the project or program are accomplished in accordance with priorities, time limitations, funding limitations or other specifications.

Business Operations

WPC Center Services Leadership

Part-Time

EXEC VP/PROVOST

Open

This is not a grant funded position and is not contingent on future grant funding.

Depend on experience

06-January-2023

02

• Ensures accuracy of CSL website and work with W. P. Carey, Marketing & Communications and Technology Strategy and Operations teams to make website updates
• Updates CSL collateral and PowerPoint templates
• Sends CSL marketing emails
• Other marketing and social media projects as assigned
• Administrative point of contact for CSL member projects; schedules meetings with board members and CSL Directors, schedules executive committee members, works on CSL onboarding matters such as letters of agreement and ensuring that bios and photos are received and added to the website
• Program Manager for the annual CSL’s Compete Through Service Symposium and the bi-annual Strategic Service Institute, Service Process and Innovation Sprint and Services Summit; event planning, operations, programming
• Serves as program manager for additional programs as needed such as custom programs or board meetings
• Oversees and directs CSL event operations along with W. P. Carey event coordinator, oversees and determines site selection, catering, schedules, audio visual, etc.
• Manages program operations and delivery, works with outside vendors as needed
• Serve as main point of contact for guest speakers, communicates directly, organizes presentations, ensures all deliverables are received on time, manages speakers prior to program and on-site during programs. Ensures programs are delivered on time, serves as main point of contact for the audio-visual director on site
• Works with business manager to make sure speakers are paid after the event. Maintains an accurate record of who spoke at which event (speaker spreadsheet) along with contact information for future reference
• Develops and manages event registration process including managing coaching sessions for Sprint
• Serves as main customer service point of contact for event attendees – registration, attendees communications related to event operations, managing Dropbox or other materials, handling issues during the event
• Works with Learning Enterprise on event badging process
• Manages onsite event registration
• Works with CSL business manager on office management decisions (copiers, following up with vendors and suppliers, etc.)
• Shares management of student workers with CSL Executive Director
• Fills in for student worker on various office administrative tasks when they are unavailable or there is a process that can only be authorized by ASU staff
• Other duties as assigned

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Experience working in a higher education environment
• Experience in Microsoft Office and Adobe software
• Experience in Event Planning
• Working knowledge of Aventri, SalesForce, iContact and Qualtrics

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

The W. P. Carey School of Business at Arizona State University is one of the largest business schools in the United States with more than 15,000 students and 100,000 alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes diversity and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country. Learn more at wpcarey.asu.edu.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.