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Finance Manger

Job Description


Physiology

Full Time

71005BR


Job Summary

The Department’s Finance Manager role is an essential resource to the Principal Investigators, CAO, and other departmental personnel in interpreting the University and sponsoring policies and procedures within the financial component of the research area. Responsible for providing analytical support for multiple highly complex financial budgets. Responsibilities include day-to-day oversight of institute budgets, including grants, 1900 funds, recharges, gifts, endowments, and privately funded projects for faculty research programs. The Finance Manager reviews and manages funding changes in UC Path, preparing Faculty Salary Calculation Worksheets, requesting fund advances, establishing speed types and flexfields, and setting up new projects. The incumbent summarizes recommendations for complex financial and resource plans, including annual resource allocation approaches and operating forecasts. The manager analyzes and forecasts departmental funding sources and recharges, making recommendations for maximizing financial or other resource outcomes. Prepares, reviews, and approves financial transactions. Independently gathers information as needed to perform financial analysis. The Finance Manager prepares and customizes monthly financial reports primarily using the My Reports system and PLUS Faculty Portfolio with some supplementation with Excel reports for each fund to best inform the Chief Administrative Officer and PIs. Also prepares financial journals and cost transfers related to the maintenance of their projects, as well as partners with pre-award staff to develop grant application budgets.
Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and / or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex proposals and awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority.


Department Description

Physiology is a basic science department within the School of Medicine providing administrative and financial support to 15 primary faculty, 23 joint faculty, 80 postdoctoral fellows, 30 research academics, 100 graduate students, and 60 faculty members associated with the Neuroscience program and Bioengineering. The department offers courses for professional school students and manages the Neuroscience Graduate Program.


Required Qualifications

  • Bachelor's degree in related area and / or equivalent experience / training.
  • Minimum 5+ years of related experience
  • Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
  • Ability to manage high volume and complex transactions.
  • Ability to perform highly complex financial analysis and customized reporting.
  • Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
  • Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
  • Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
  • Ability to interpret policy for others.
  • Advanced knowledge of effective grant funding processes, procedures and techniques

Preferred Qualifications

  • Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  • Advanced ability to create and train grant writing and other communications skills in a variety of styles to ensure securing grant funding required.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.


Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.


Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.


Job Code and Payroll Title

006207 RSCH ADM 4


Job Category

Administrative Support, Financial, Professional and Managerial


Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)


Additional Shift Details

Hybrid Monday-Friday 8:00 to 5:00


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