Under the direction of the Fiscal Services Manager, maintains and balances accounting and financial records for District functions; maintains a full set of accounts including accounts payable and receivable, journals and general ledger; prepares comprehensive statistical and financial reports including Board reports provides guidance and coordinates with other District personnel pertaining to purchase orders, invoices, receipts, back orders and partial payments; interacts with vendors, customers, faculty and others as required. Performs other related duties as may be assigned. 

E = indicates essential duties of the position 

• Post invoices, credits to journal and general ledger; prepares and mail checks to vendors for accounts payable. (E) 
• Maintains and adds new customers and accounts, billing and payments; posts to journal and general ledger for accounts receivable. (E) 
• Maintains control of checks and safe; orders adequate check stock for District disbursing functions, checks register problems. (E)
• Prepares documentation for check runs, ACH and direct deposits; assists with pre-audits, verifies, and post disbursements to appropriate journals, purchase orders and general ledger.(E) 
• Opens, sorts, and distributes mail to appropriate parties.   Interacts with district accounting, customers, and vendors, banks, outside accountants, financial aid and faculty to resolve discrepancies and clarify issues. (E)
• Reconciles district travel card, purchasing card billing statements and district credit card statements. (E) 
• Assists in the reconciliation and balancing of A/P and accruals to general ledger. (E) 
• Works with the warehouse to posts invoices and credits to the accounting module Banner in both accounts payable and general ledger. (E) 
• Works with Banking Institution, Payroll Department and Controller to post payroll records for the District; verifies, corrects, posts to ledger and submits for approval payment of district invoices for payroll. Assists in the reconciliation of all payroll, A/P, cancellations, reissuance and cash to the general ledger. (E) 
• Prepares sales tax reports for the District; assists in the reconciliation to Banner and remits payments to the Board of Equalization. (E) 
• Assists in the preparation of board reports for the District.(E) 
• Assists in closing the fiscal year end in Banner for the District after all journals and general ledger postings are entered; assists with adjustment entries ensuring trial balance is accurate. (E) 
• Provides work guidance and direction to others; trains and supervise student and temporary workers. (E) 
• Performs other related responsibilities as may be assigned. 

EDUCATION AND EXPERIENCE:  Any combination equivalent to: graduation from high school supplemented by college-level accounting courses and three years increasingly responsible financial recordkeeping and accounting clerical experience. 

KNOWLEDGE OF:  

• Accounting principles and practices including preparation of complex financial statements. 
• Tax laws and reporting requirements. 
• Applicable sections of State Education Code and other applicable laws. 
• Modern office practices, procedures and equipment. 
• Financial and statistical record-keeping techniques. 
• Principles of training and providing work direction. 
• Correct English usage, grammar, spelling, punctuation and vocabulary. 
• Interpersonal skills using tact, patience and courtesy. 
• Technical aspects of assigned program or function. 
• District organization, operations, policies and objectives. 
• Operation of a computer terminal. 
• Oral and written communication skills. 

ABILITY TO:  

• Perform technical accounting duties and maintain accounts, journals and ledgers related to  assigned program operations. 
• Prepare financial statements in accordance with District policy and generally accepted accounting  principles and practices. 
• Add, subtract, multiply and divide quickly and accurately. Train and provide work direction to others. 
• Work cooperatively with others. 
• Type at an acceptable rate of speed. 
• Work independently with little direction. 
• Establish and maintain cooperative and effective working relationships with others. 
• Analyze situations accurately and adopt an effective course of action. 
• Meet schedules and time lines. 
• Plan and organize work.
• Maintain records and prepare reports. 
• Read, interpret, apply and explain rules, regulations, policies and procedures. 
• Perform clerical duties such as filing, duplications, typing and maintaining records. 
• Operate standard office equipment including a computer terminal and typewriter. 

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:   Provides work direction to student and temporary workers.   

CONTACTS:  Co-workers, other departmental personnel, agencies, vendors. 

PHYSICAL EFFORT:  Requires the ability to exert some physical effort, such as walking, standing and light lifting Minimal dexterity in the use of fingers, limbs and body in the operation of office equipment.  Tasks require extended periods of time at a keyboard.   

WORKING CONDITIONS:   Normal office environment.

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SUPPLEMENTAL INFORMATION It is the responsibility of each applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process for this position. 

APPLICATION INSTRUCTIONS - PLEASE READ

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply for. 
• It is important the applicants submit ALL documents requested for the application package to be deemed complete and given consideration. 
  1. This includes, but is not limited to, submitting transcripts for all college coursework or degrees when requested to do so within a job announcement. 
  2. All out of the country transcripts must be evaluated prior to submitting them with applications. 
     • Any evaluation service member of the National Association of Credential Evaluation Service (NACES) http://www.naces.org/ is acceptable.
  3. If letters of recommendation are required, letters must be current within two years, signed and dated from individuals having knowledge of your professional experience.
  4. Typing certifications must be current within one year and must include name, date and net words per minute (NWP).
  5. For those disciplines with established Academic Senate’s approved equivalency: complete the Supplemental Equivalence Request form (If applicant is applying based on an equivalency and is requesting review)
• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position. 
• Residency within a reasonable geographical area of the college may be necessary.
• Travel expenses for pre-employment interviews and employment processing will not be authorized.

If you have, any questions or concerns please feel free to contact the Human Resources Office.

EQUAL OPPORTUNITY EMPLOYER: 

 Antelope Valley College prohibits discrimination and harassment based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation. Upon request, we will consider reasonable accommodations to permit individuals with protected disabilities to (a) complete the employment 

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 Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/