This job has Expired

Administrative Assistant - Education Division

Salish Kootenai College

Job Description

Salish Kootenai College Seeks Applicants for: Administrative Assistant - Education Division (12 months)
Salary: $16.97 - $19.58/hour DOEE
Closing Date: Open Until Filled.

General Summary:

The Administrative Assistant works with students, faculty, and staff to help ensure the success of Division programs. Activities include assistance with public relations, outreach and student recruitment, working with students to ensure they meet program requirements, tracking graduate job placements, maintaining student records, managing supplies and records, submitting paperwork and forms to the business office, attending and providing written documentation for Division meetings, assisting the Dean with Division-related tasks, and other office duties as assigned.

Major Duties & Responsibilities

  • Coordinate student and faculty travel which includes assisting with paperwork submission, reservations, and communication with the business office.
  • Manage the Division credit card by working with faculty and staff in collecting receipts and accessing the card and paying the monthly bill.
  • Early Childhood, Early Childhood P3, and Elementary student and faculty support:
  • Advising students on a quarterly and as needed throughout the year;
  • Maintaining student files by tracking student progress, monitoring advising forms to accurately reflect progress, and entering grades and GPA for MACK licensure forms.
  • Work with Enrollment services to request course transfers, substitutions, and waivers for official student transcript records. In addition, complete graduation applications with degree audits.
  • Coordinate the hiring, training, and supervision of student work study and intern positions.
  • Oversee Division background checks by maintaining certification with the Crime Information Bureau for privacy and security in order to oversee the Division protocols meet compliance with Federal and State regulations.
  • Monitor student background check expiration dates and administer education student background checks (assisting with application procedures by capturing fingerprints and completing paperwork).
  • Maintains Montana Notary Public and provides services for students, faculty, staff, and public.
  • Assist with the submission and record-keeping for grant-funded projects as well as serving as the liaison to the business office to assist with the budget.
  • Coordinate Division of Education outreach and new teacher support programs such as the Division Advisory Board and other partnering organizational events.
  • Participate in SKC Committees (currently serving on the CERT).
  • Assist the Dean with Division-related tasks, data reporting, and other needs.

Minimum Qualifications include a minimum of an bachelor’s degree in office professions or student support related field with demonstrated experience as a coordinator in office or higher education settings; must be organized, detail-oriented, and able to work productively with a diverse team of staff and faculty; must be proficient in word processing, spreadsheets, and data input; must demonstrate effective communication with written, spoken, and visual media; must have the ability to productively interface with educational organizations demonstrating a professional demeanor; must have the ability to interact with and productively support diverse students.

*Please mention you saw this ad on AcademicJobs.*

Apply Now

Be Seen By Recruiters at the
Best Institutions

Create Your FREE Profile Now!