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Director of Capital Construction Program Operations

Job Description

Position Title

Director of Capital Construction Program Operations

Special Instructions to Applicants

Note: New employees will be placed at the first step which is $11,888 per month, second step $12,490 per month or third step at $13,122 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $14,486 per month is reached on the salary schedule.

Our Vision for Social Justice

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.



The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.



Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.



Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.


The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.



If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type:

Open (Internal and External applicants)

Location

District Office

Posting Number

0001797

# of Openings

1

Range

M10

Salary

$11,888- 14,486 per month

Position Status

Permanent

Overtime Status

Exempt (not eligible)

Position

Full-Time

# of Hours Scheduled Per Week

40

Work Schedule By Day and Work Hours

Monday- Friday, 8am- 5pm

Shift Differential %

N/A

# of Months

12

Non-work Periods:

N/A

EEO Job Category

Executive/Administrative/Managerial

Employee Group

Manager - Classified

Department

M2072-Facilities Planning

Position Definition

Reporting to the Vice Chancellor, Facilities Planning & Construction, the Director of Capital Construction Program Operations plans and directs implementation of the District’s capital construction program operations. In this role, the Director provides management oversight in collaboration with campuses of planning, design and construction activities, along with integration of sustainability and energy team leads, program and project management staff, and consultants. The Director coordinates between the District management and staff, vendors, contractors and campuses for a successful construction operation and implementation of both new and renovation small and large capital projects. These responsibilities include supervision of staff project and facility systems managers responsible for various professional services and construction contracts. Responsibilities also require coordination and liaison with District and College Departments, the Division of the State Architect’s Office, State Chancellor’s Office and other State Agencies, oversight of consulting professionals and construction. In this role, the Director of Capital Construction Program displays propensity for effective teamwork and exceptional capacity to work with limited supervision on high visibility projects and efforts.

Examples of Duties/Essential Functions

• Work directly with the campuses to ensure that project design and construction meets the needs and expectations of the educational programs and services. • Manages and evaluates staff and professional consultants in the development and execution of capital improvement renovation and new construction projects to ensure that the colleges receive modern, safe, and efficient facilities that are conducive to their needs. This includes providing effective design and construction contract administration during all project phases, and overseeing the end user process during the transitional period from substantial completion through occupancy, close out, and post-project evaluation. • Provides high level technical and management competence across the range of skills required for effectively managing large capital improvement projects. • Provides professional advice and consultation to other staff professionals regarding office policy, procedures and standards, codes and regulations. Develops office standards regarding production and coordination of design and construction team responsibilities. • Meets with and evaluates the requirements of other client and in-house departments in order to provide and install up-to-date communication, video, data, security systems and other building systems related software/hardware. • Responsible for development and implementation of various district standards in collaboration with the campuses, project teams and sustainability teams. Establishes and maintains a District Design Standards library to support reduced construction and operations costs by standardizing facility systems configuration management District-wide. • Manages and reviews the development of planning documents, project budgets, drawings and specifications, contract provisions, and project management tools required to support the program. • Oversees development of architectural and engineering projects design, bid, contract and budget documents; follows projects through construction completion with special regard for compliance with program and budget requirements. Analyzes proposals to ensure completeness and appropriateness. Represents the District in negotiations with consultants, government agencies and contractors. Monitors progress of construction activities and uses scheduling systems to evaluate the progress of activities. • Reviews and approves design and construction schedules and schedules of values for compliance program schedules and contract documents. • Manages construction contingency funds on active construction projects and provides recommendations to the Vice Chancellor regarding budget augmentations and realignments. Coordinates the recommendations with project construction teams and fiscal controls staff. • Participates in the evaluation of potential consultants and/or contractors. • Reviews and interprets building codes and other regulatory requirements relating to project work. • Monitors construction projects, maintain and initiate schedule changes as necessary; direct and review the work of program and project consultants. • Ensures that the new projects meet all the requirements of the plans and specifications and other contract documents. • Reviews and analyzes cost estimates so that appropriate evaluation can be made as to the worthiness of the proposed change(s). Makes recommendations to the Vice Chancellor for approvals of change orders. • Provides guidance and leads the efforts in the preparation of the more complex and/or controversial contract modifications and claims. Compiles and analyzes material pertaining to changes and claims. • Plans and assigns work of subordinates, sets and adjusts priorities, and provides oversight • Leads the planning and decision-making of routine maintenance of the District Office, repairs, and ongoing District facility needs. • Oversees the preparation of various reports, graphs, charts, critical path method schedules, and forms. Examples include completion of the Five Year Construction Plan, Space Inventory, State Scheduled Maintenance Plan and Annual Seismic Update reports. Monitors data input regarding schedules, budgets, encumbrances, and expenses in program management databases and spreadsheets for active capital projects and coordinates with the Director of Construction Program Controls on process implementation, improvements and quality control. • Directly or through supervisory staff selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Demonstrate cultural competency, understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Minimum Qualification-Education/Experience

Education/Training: Bachelor’s degree in Construction Management, Project Management, Business Administration, Engineering or Architecture with additional formal courses in organizational development and leadership.. Advanced degree preferred Experience:. Minimum of 10 years of experience in planning, managing and leading and supervising the successful completion of major construction projects for large non-residential public works, commercial, industrial, or educational facilities. Minimum 5 years of experience managing multiple projects from concept to close out within a capital improvement program. Experience with facilities management that involves energy conservation measures. Minimum 5 years supervisory experience managing 3 or more construction professionals including but not limited to project or construction engineers or managers, architects or engineering construction professionals. Experience of other various construction project contract types, including design-build, multiple prime, CMat-Risk, design-bid-build, time and material contracts and others. Training and experience with modern and latest computer aided construction scheduling, document control, project management and budgeting software required.

Minimum Qualification-Knowledge Of

Leadership principles and management skills required to execute complex capital construction programs, including design and construction projects from concept to close out; broad-based knowledge of all phases of commercial building design, construction, and maintenance; sustainable design and construction concepts to include building and mechanical systems, energy efficient systems, and energy conservation and management systems; design and operation of building systems; construction contract document preparation and administration; construction budgeting and control; quality control; excellent communication skills; and a basic understanding of current federal, state, and local environmental rules, regulations, building codes, and labor laws; operations of engineering, architectural, and construction firms, and risks associated with various project and contract types; Prop 39 bond program rules; scheduling concepts and software using critical path method concepts;

Minimum Qualification-Ability To

Provide leadership and direction of staff to ensure successful project execution. Ability to promote the capital improvement program both internally and externally to various constituent groups. Must have strong leadership qualities to effectively lead the efforts of project teams by promoting and ensuring positive interaction between all stakeholders and contractors. • Direct and coordinate the activities of multiple professional consultants as they pursue various projects and studies. Ability to plan, coordinate, and schedule multiple projects simultaneously involving several college and project sites and contractors, project, construction, and inspection staff personnel. • Review drawings and specifications for capital projects prepared by design firms. • Ability to review projects during all phases of design and construction. Coordinate reviews of projects during planning, design and construction with energy and sustainability teams and specialty consultants in regards to adherence to District’s Sustainability goals, and energy management best practices to ensure ongoing maintenance and operations costs. • Must have the ability to identify and implement creative solutions to problems to stay within budget guidelines. • Ability to base decisions on sound design and construction processes and procedures, aesthetics, program standards, budgets, and all building codes. • Ability to process and evaluate a large amount of data and detail to solve complex problems associated with building renovation and new construction projects. Examples include evaluation of different design solutions, substitution of materials, rescheduling of projects, locating of alternative processes, etc. • Must recognize and be able to relate and be an effective manager in the formal and informal organizational and functional structures of this and all departments. • The position requires superb communication skills (written and verbal), a collaborator that is effective in solving competing priorities of the college and lead a myriad of teams in a matrix organization. The ability to organize, prioritize and perform under pressure. The ability to implement change in processes, culture and workflow under direction of the assigned manager.

Desirable Qualifications

Desirable Qualifications:
· Master’s degree from an accredited college or university in Business, Facilities or Construction Management, Engineering, Architecture, Urban Planning or other related field.
· Substantial and progressively responsible management experience in bond program management, construction management and/or facilities management and operations, preferably in higher education.
· Certified Construction Manager, LEED AP, or DBIA (Associate) as certifications
· Extensive experience in a capacity of an Owners Representative (either working for a higher education, or other public works clients or working for a public works institution) with direct client facing responsibilities.
· 10+ years advanced experience with managing major projects in a cross-functional, high performing teams with an emphasis on collaboration and effective communication.
· Experience managing projects with different delivery methods, including design-bid-build, multi-prime, design-build, lease-leaseback, CM-at-Risk highly preferred, from planning/design, construction to close-out.
· Experience managing projects from design to completion that have achieved LEED Certification or other green building certifications
· Highly skilled in facilitation and relationship building in a diverse, broad range of staff and members of the community.
· Hands-on experience with contract negotiations, dispute resolutions, change orders management, scheduling and budgets including forecast and risk management.
· Hands-on experience in resource allocation and operations management part of a large (10M+) project or a large capital improvement program.

Job Open Date:

12/14/2022

Job Close Date:

01/16/2023

Open Until Filled

No

Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District

The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.



Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.



As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 52,088 students a year, in 2017-18 fiscal year the demographic make-up of the students was 10% Black/African American; 17% Asian/Pacific Islander; 33% Hispanic/Latino; 29% White/Caucasian; and 11% Other.



The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.



Contra Costa College

Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.



Diablo Valley College

DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.



Los Medanos College

Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.



Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.



Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.



Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).



Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.



Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)



For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:

Classified Employees Local 1 Contract (Article 20-Benefits):
https://www.4cd.edu/hr/localonecontract/2019-2022%20Local%201%20Contract.pdf



Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):
https://www.4cd.edu/gb/policies-procedures/manuals/MSC_08.pdf

POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)

All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

Quicklink

https://www.4cdcareers.net/postings/9346

Diversity Statement

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

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