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Financial Support Specialist
Job Description
Operating Title
Financial Support SpecialistLong Classification Title
FINANCIAL SUPPORT SPECIALISTCampus Location
DurhamDepartment
UNH Carsey SchoolSummary of Position
Acceptable minimum level of education
Bachelor'sAcceptable minimum years of experience
3 yearsAdditional Job Information
Posting Number
PS3545FY22Other minimum qualifications
- Bachelor’s degree and three years of related experience involving progressive responsible duties requiring discretion and independent judgment
- Experience with financial record keeping systems.
- Organizational and analytical skills.
- Willingness to take campus sponsored work-related short courses.
- Ability to establish and maintain effective working relationships with faculty, staff, students, and the public.
Additional Preferred Qualifications
- Supervisory experience.
- Experience gained in the institution to be served, or within the University System.
Salary Information
Quicklink for Posting
https://jobs.usnh.edu/postings/51277Percent Time Information (FTE)
0.94Grade
13EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
Posting Date
12/16/2022Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Hourly Staff (Non-Exempt)Appointment Type
Grant FundedDrivers License and Physical Requirements. Please check all items that apply.
None applicableDuty/Responsibility
- Assist Principal Investigators with the grant proposals Pre-Award process through Cayuse. Complete the SPA budget and justification with PI information and obtain SPA approval. Upload in Cayuse. Route for approval through system. Track proposals in the system and provide any addition information for approval of sponsor.
- Process NFE (external of Cayuse), F&A waivers and cost sharing documents as needed.
- Examine and review transactions (WEBI reports) for correct classifications and appropriateness of expenditures and resolve any concerns with Business Manager or PI.
- When the grant is received from the funder, save the information to the designated file in Box. Record the new grant on the Grant List and Master Grant List for future reference.
- Maintain computer files which support the grants.
- At the PI’s request, assist with Current and Pending.
Duty/Responsibility
- Standard Plus Department p-card holder. Act as proxy for Carsey PI’s on the P-card Receipt App (PRA). Process all p-card charges through the P-card Receipt App. Examine and review transactions for correctness of FOAPAL, request correction as needed.
- Complete a monthly p-card analysis by comparing reporting to usage by Carsey card holder. Collect any missing p-card receipts and process.
- Review and process personal reimbursements from PI’s, Carsey management and staff. Verify per diem, mileage and receipts and assign expense account per travel category. Process through USNH Travel and Expense.
- Act as Carsey Requester in UShopNH. As Requisitioner submit a requisition into UShopNH workflow and place an order to the Supplier. As requisitioner add accounting and shipping details, ensures order meets Carsey requirements, processes through the workflow to the suppliers, verifies receipt of item and reviews for correctness.
- Review and process invoices, those related to UShop and direct pay, assign appropriate fund/org and expense accounts, gather approvals and process through USNH Accounts Payable.
- Answer questions and solve problems with p-card transactions, personal reimbursement forms, and invoices.
- Provide departmental budgets and related analysis (Communications)
- Maintain confidentiality in communicating sensitive information and in handling confidential materials.
- Assure adherence to accountability standards with all financial transactions
Duty/Responsibility
- Complete an analysis of actual and encumbered salary compared to distribution. Provide PHAREDS as needed to establish the distribution or correct errors. Collect PI approvals for all related distributions.
- Prepare Faculty Summer Compensation forms and related justification forms. Collect appropriate signatures for processing.
- Assist with Independent contract agreements.
- Assist with requesting hourly, student and work study positions.
- Annual projects requested by Business manager and Carsey management.
- Prepare Fee for Service budgets per PI specifications.
- Assist with processing of Fee for Service Contracts.
- Stay current with UNH’s administrative and financial changes.
- Provide backup to Carsey’s Business Manager.
Duty/Responsibility
- Process MPP Fellowship payments yearly. Verify funding requirements.
- Work with the Academic Program Manager to complete semester analysis of Academic Revenue and Scholarship. Compare student reports to WEBI.
- Process program expenses.
Duty/Responsibility
- Review and renew Sponsored Accounts
- Act as point of contact when the business manager is out of the office.
- Hires, trains, assigns work and provides guidance on performance of clerical duties for Carsey work study students.
- Provide guidance to administrative assistant and hourly employees, as needed.
- Provide backup phone support for the Carsey office.
- Other duties as assigned.
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