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Financial Support Specialist

Job Description

Operating Title

Financial Support Specialist

Long Classification Title

FINANCIAL SUPPORT SPECIALIST

Campus Location

Durham

Department

UNH Carsey School

Summary of Position

Under administrative supervision from the Business Manager, this position assists with the financial and grant operations at the Carsey School of Public Policy.

Acceptable minimum level of education

Bachelor's

Acceptable minimum years of experience

3 years

Additional Job Information

UNH is a federal contractor within the meaning of the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. This position may require that you be vaccinated against COVID-19 in the future, unless you apply for and receive a religious or medical exemption. You may not test out of this requirement.

Posting Number

PS3545FY22

Other minimum qualifications

  • Bachelor’s degree and three years of related experience involving progressive responsible duties requiring discretion and independent judgment
  • Experience with financial record keeping systems.
  • Organizational and analytical skills.
  • Willingness to take campus sponsored work-related short courses.
  • Ability to establish and maintain effective working relationships with faculty, staff, students, and the public.

Additional Preferred Qualifications

  • Supervisory experience.
  • Experience gained in the institution to be served, or within the University System.

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting

https://jobs.usnh.edu/postings/51277

Percent Time Information (FTE)

0.94

Grade

13

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Institution Information

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide

Posting Date

12/16/2022

Open Until Filled

Yes

Posting Open to Internal Candidates Only?

No

Interested Internal Candidates Exist?

No

Job Category

Hourly Staff (Non-Exempt)

Appointment Type

Grant Funded

Drivers License and Physical Requirements. Please check all items that apply.

None applicable

Duty/Responsibility

Grants
  • Assist Principal Investigators with the grant proposals Pre-Award process through Cayuse. Complete the SPA budget and justification with PI information and obtain SPA approval. Upload in Cayuse. Route for approval through system. Track proposals in the system and provide any addition information for approval of sponsor.
  • Process NFE (external of Cayuse), F&A waivers and cost sharing documents as needed.
  • Examine and review transactions (WEBI reports) for correct classifications and appropriateness of expenditures and resolve any concerns with Business Manager or PI.
  • When the grant is received from the funder, save the information to the designated file in Box. Record the new grant on the Grant List and Master Grant List for future reference.
  • Maintain computer files which support the grants.
  • At the PI’s request, assist with Current and Pending.

Duty/Responsibility

Expense Processing
  • Standard Plus Department p-card holder. Act as proxy for Carsey PI’s on the P-card Receipt App (PRA). Process all p-card charges through the P-card Receipt App. Examine and review transactions for correctness of FOAPAL, request correction as needed.
  • Complete a monthly p-card analysis by comparing reporting to usage by Carsey card holder. Collect any missing p-card receipts and process.
  • Review and process personal reimbursements from PI’s, Carsey management and staff. Verify per diem, mileage and receipts and assign expense account per travel category. Process through USNH Travel and Expense.
  • Act as Carsey Requester in UShopNH. As Requisitioner submit a requisition into UShopNH workflow and place an order to the Supplier. As requisitioner add accounting and shipping details, ensures order meets Carsey requirements, processes through the workflow to the suppliers, verifies receipt of item and reviews for correctness.
  • Review and process invoices, those related to UShop and direct pay, assign appropriate fund/org and expense accounts, gather approvals and process through USNH Accounts Payable.
  • Answer questions and solve problems with p-card transactions, personal reimbursement forms, and invoices.
  • Provide departmental budgets and related analysis (Communications)
  • Maintain confidentiality in communicating sensitive information and in handling confidential materials.
  • Assure adherence to accountability standards with all financial transactions

Duty/Responsibility

Miscellaneous Financials
  • Complete an analysis of actual and encumbered salary compared to distribution. Provide PHAREDS as needed to establish the distribution or correct errors. Collect PI approvals for all related distributions.
  • Prepare Faculty Summer Compensation forms and related justification forms. Collect appropriate signatures for processing.
  • Assist with Independent contract agreements.
  • Assist with requesting hourly, student and work study positions.
  • Annual projects requested by Business manager and Carsey management.
  • Prepare Fee for Service budgets per PI specifications.
  • Assist with processing of Fee for Service Contracts.
  • Stay current with UNH’s administrative and financial changes.
  • Provide backup to Carsey’s Business Manager.

Duty/Responsibility

Academic Programs
  • Process MPP Fellowship payments yearly. Verify funding requirements.
  • Work with the Academic Program Manager to complete semester analysis of Academic Revenue and Scholarship. Compare student reports to WEBI.
  • Process program expenses.

Duty/Responsibility

Supervisory/Office Activities
  • Review and renew Sponsored Accounts
  • Act as point of contact when the business manager is out of the office.
  • Hires, trains, assigns work and provides guidance on performance of clerical duties for Carsey work study students.
  • Provide guidance to administrative assistant and hourly employees, as needed.
  • Provide backup phone support for the Carsey office.
  • Other duties as assigned.

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