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Executive Associate to Chief Executive Officer
Job Description
Full Job Description
Position Title: Executive Associate to CEO
Reports to: Chief of Staff
Location: Boston, MA or remote US with 10% travel (domestic & international) required
Employment Type: Full Time
Position Overview:
The Executive Associate for the Office of the CEO is an integral member of the Office of OnePIH and works in close partnership with Chief Executive Officer (CEO) and Chief of Staff to execute organizational priorities. This individual is responsible for providing priority management and oversight of the daily functions of the CEO. The Executive Associate must exhibit strong judgement, diplomacy, discretion, as well as superb administrative and organizational skills as this individual will represent the CEO and the organization with a diverse range of people internally and externally. This role presents an opportunity to work collaboratively across teams and to drive various projects in service to a global organization that is relentlessly committed to improving the health of the poor and marginalized.
Responsibilities:
Priority Management & Oversight ( 4 0 %)
- Manage priorities for the CEO across their role and optimize their time based on those priorities given competing requests and demands
- Triage high-level and/or confidential information as needed using individual discretion and judgment; act as an initial point of contact for the CEO
- Manage travel priorities and logistics for the CEO, including accompaniment as needed for high-priority trips and meetings
- Prepare communications on behalf of the CEO and ensure that all materials, presentations, and correspondences of the CEO reflect priorities, personal and organizational voice, and key messaging points
- Set and manage effective boundaries for the CEO in alignment with organizational priorities using independent discretion and intrapersonal skills
Relationship Management ( 20 %)
- Represent Partners In Health (PIH) and the CEO in a thoughtful and respectful manner when interfacing both internally and externally
- Maintain a deep understanding of organizational strategy and priorities and cultivate the ability to communicate them to staff, partners, and stakeholders
- Serve as point of contact for the CEO, including with donors and external partners
- Steward relationships across the organization with tact and diplomacy and use creative problem-solving techniques
- Draft, approve, and disseminate communications to staff, donors, and partners in partnership with other members of the Office of the CEO
- Serve as a key communicator and relationship manager with Board Members
- Serve as a proxy for the CEO in meetings where appropriate, representing PIH priorities
Project Management ( 20 %)
- Manage planning of strategic initiatives and serve as contributor for tasks or deliverables under CEO purview/scope of work alongside the Chief of Staff
- Ensure deadlines and milestones are met on targets with internal and external stakeholders
- Monitor and track projects and tasks, ensuring attention to time-sensitive issues and longer-term initiatives, providing succinct background information when needed
- Disseminate decisions made by Office of CEO and facilitate implementation of those decisions with appropriate stakeholders across the organization
- Manage all financials for CEO, including reimbursements, receipt management and collection, drafting and submission of CEO’s corporate credit card statements, and invoice management
Strategic S upport ( 20 %)
- Serve as primary thought partner to the CEO in daily functions, highly sensitive contexts, and organizational priorities
- Escalate strategic challenges to the CEO and Chief of Staff as needed, using independent discretion and judgment
- Carry out the strategic priorities of the Office of the CEO through effective communication and project management
- Develop and organize talking points and overarching messaging for CEO speaking engagements
Qualifications:
- 5+ years of experience working in fast-paced and dynamic work environment requiring administrative and organizational skills
- Bachelor’s degree or equivalent experience in collaborating across stakeholders, managing competing priorities and meeting deadlines required
- Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances
- Superior organizational skills and attention to detail and quality
- Ability to assess and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines with utmost professionalism
- Excellent writing and copy-editing skills; enthusiasm for writing required
- Ability to effectively work on a team in a complex, fast-paced environment
- Computer skills in word processing, database and spreadsheet programs; proficiency in Microsoft Office applications, particularly PowerPoint
- Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across coordination site departments and care delivery and university sites.
- Interest in social justice strongly desirable
- Demonstrated maturity in handling confidential and sensitive information; ability to use sound judgement and strategic thinking in ambiguous contexts with limited information
- Ability to create team and organizational systems to solve recurring problems
- Commitment to mastering a comprehensive understanding of the goals and objectives of PIH and the Office of the CEO
Organizational Profile
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.
As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.
Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
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