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Associate Director, Operations and Programs
Job Description
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 54,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
The mission of the Harry L. Davis Center for Leadership is to create spaces for students and alumni to experiment with new approaches to leadership. We provide innovative, experiential courses and programs that encourage lifelong learning and the realization of one’s leadership potential. The Associate Director, Operations and Programs, leads the support and execution of key leadership programs for students and alumni, both in-person and virtual, as well as provides administrative support to the team.
- Collaborates with internal staff to provide programmatic support for the all Davis Center programs: Alumni Leadership Learning Circles, Mini-Courses and Experiential Learning Events.
- Manages and executes logistical needs for event and program delivery, including room reservations, material preparation, catering requests, fulfilling AV/Tech and facilitator needs, contracts, invoice management, etc.
- Manages program- and event-related communications with participants including scheduling, registrations, confirmations, processing event fees/refunds, event reminders, etc.
- Analyzes and reports on evaluation data to measure the effectiveness/success of programs and courses. Identifies themes showcasing success and opportunities for growth and improvement.
- Helps staff events, sessions, etc.
- Takes a lead role in managing team development, core office processes, team communications, and office improvement projects. Also maintains inventory of office supplies and needs.
- Some evening and weekend work, occasional travel may be required based on program needs.
- Uses in-depth knowledge and experience to recommend concepts for programming to leaders of various organizations and programs.
- Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a minimal level of guidance and direction.
- Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
- A minimum five years of directly related professional experience.
- Excellent interpersonal and communication skills, both verbal and written, and presentation skills.
- Navigate and rapidly learn website content programs, learning management systems and related systems.
- Demonstrated ability to work effectively with multiple audiences in a sometimes ambiguous and fast-paced environment.
- High degree of competence with logistical aspects of training, event, and meeting planning.
- Ability to manage multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
- Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, alumni, faculty and corporate executives in a multitude of communication methods i.e., in person, email, phone.
- Professional demeanor, including tact, discretion, and a customer service- and quality-oriented approach.
- This position is currently expected to work a minimum three days per week in the office.
- Some evening and weekend work, and occasional travel based on program needs.
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the
The University of Chicago is an
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
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